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DX in purchasing and procurement in the manufacturing industry refers to the efforts of manufacturing companies to transform their purchasing and procurement operations by leveraging digital technologies. For example, utilizing electronic contract systems can reduce costs while improving information transparency and security, or implementing cloud-based purchasing systems can be highlighted. This article introduces the importance of purchasing and procurement DX and key points for implementation, aimed at manufacturing companies that are considering embarking on this journey. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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Some of you may feel challenges in your daily purchasing operations and wish to establish a purchasing management system. To enhance the effectiveness of purchasing operations by organizing the purchasing management framework, it is essential to understand the "Five Principles of Purchasing Management." In this article, we will explain what the Five Principles of Purchasing Management are, the preparations to be made before embarking on these principles, and systems that can help efficiently manage the vast amounts of data involved in purchasing operations. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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Procure to Pay (P2P) refers to the process by which companies procure products and services from suppliers and pay for them. This process typically begins with the procurement department defining which suppliers to contract with and which services to receive. While it has led to enhanced competitiveness for companies through cost management of raw materials, improved production planning, optimized inventory, and increased supply chain transparency, traditional ERP systems have been unable to adapt to cloud-based solutions, resulting in a situation where they cannot keep up with market changes. This article will focus on inter-company transactions and payments. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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Sourcing conducted by the procurement department is an important process in which a company clarifies the specifications and transaction conditions for the goods and services it needs, selects suppliers, and negotiates to obtain appropriate terms. The procurement department is responsible for a series of processes from supplier selection to contract conclusion. This article will explain the contract lifecycle management related to contract conclusion. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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As of October 1, 2023, the "Invoice System" has been introduced as a method for input tax credit on consumption tax. To understand the Invoice System, it is necessary to grasp the mechanism of "consumption tax." Consumption tax is ultimately borne by the consumer who receives the goods or services, while businesses are responsible for payment. 【Calculation Method】 Consumption Tax Amount = Sales Tax Amount - Input Tax Amount *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.

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Business Spend Management (BSM) refers to a management technique for "managing corporate expenditures," as the name suggests. In recent years, with the trend of promoting digital transformation (DX), optimizing expenditures (cost reduction), and revising internal control standards, more companies are advancing the DX of expenditure management operations such as procurement and purchasing systems. This article will focus on the expenditure management functions of procurement and purchasing management, explaining its mechanisms and benefits. *For detailed content of the column, please refer to the related links. Feel free to contact us for more information.*

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In procurement and purchasing operations, it is necessary to manage relationships with external stakeholders (suppliers, vendors, external partners, etc.). In supplier management, it is important not only to select, evaluate, and manage suppliers that provide optimal cost, quality, delivery time, and services, and to build relationships based on long-term mutual benefits, but also to conduct anti-social checks as part of risk management before engaging in transactions. This article will explain the basic knowledge and methods of anti-social checks and compliance checks. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.

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In recent years, the construction industry has been facing structural problems such as labor shortages due to declining birth rates and an aging workforce. Issues such as unilateral deductions, inappropriate subcontracting practices, and payment withholding have impacted the ability to secure appropriate wage levels, hindering the development of the construction industry. This time, we will explain the requirements for procurement and purchasing operations (estimates, contracts, orders, etc.) in the construction industry (construction projects subject to the Construction Business Act) to ensure compliance with the Construction Business Act. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.

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In recent years, as one of the initiatives to prevent fraudulent transactions in companies and public institutions, there are cases where guidelines for managing or auditing transactions are established, and the submission of a pledge is requested to clarify awareness and legal responsibilities during purchasing contracts or procurement transactions. A pledge, as the name suggests, is a document that indicates a commitment to some intention, and it can be given legal effect if created in a formal manner. This article will explain not only the definition of a pledge but also how to write it and points to consider when creating it. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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The government aims to promote digitalization by enhancing the efficiency of inter-company transactions in the procurement and purchasing sector. Within this framework, the Digital Agency is developing a new architecture, and understanding it is considered important. This article explains how to utilize advanced technologies to address these challenges. *For more details on the column, please refer to the related links. Feel free to contact us for more information.*

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In recent years, cloud services "SaaS" (Software as a Service) have also been provided for business systems. To entrust your company's information to a cloud service "SaaS," it is necessary to confirm in advance whether the cloud service you will use is secure. This article explains the security measures to consider when using cloud services. *For detailed content of the column, you can view it from the related links. For more information, please feel free to contact us.

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In purchasing management, various contracts such as non-disclosure agreements (NDAs) with suppliers, basic contracts, individual contracts, purchase agreements, purchase orders, and order confirmations may be concluded. At the time of contract conclusion, there may be instances where contracts are exchanged via email as PDF data, or where EDI (Electronic Data Interchange) is utilized through a purchasing system, and cases where electronic transaction data is stored in a database. This article will explain the legal validity of contracts that have been converted to PDF and electronic signatures. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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Currently, many companies are trying to promote digital transformation (DX), but progress is slow for various reasons. In particular, the purchasing department finds it difficult to break away from traditional methods and systems, resulting in a lack of advancement in DX. This article will clarify the reasons and issues behind the slow progress of DX across the company and delve into the specific challenges faced by the purchasing department. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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The Electronic Bookkeeping Preservation Act (hereinafter referred to as the "Electronic Bookkeeping Act") is a law that permits the storage of tax-related books and documents as electronic data. With the aim of improving productivity, promoting telework, and enhancing bookkeeping standards, it is intended that there will be a shift towards the electronic exchange of transaction information in the future. Since its enforcement in 1998, the Electronic Bookkeeping Act has undergone several revisions. *For detailed content of the column, please refer to the related links. For more information, feel free to contact us.*

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The procurement and purchasing management system is an essential business system for companies to smoothly advance the purchasing process and manage it efficiently. It can streamline procedures related to purchasing items such as direct materials and indirect materials, including obtaining estimates, order processing, and receipt processing. Procurement refers to securing necessary goods and services, ensuring stable purchases at favorable prices through supplier selection and negotiation. This includes tasks such as requesting estimates (RFQ) and contract signing. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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An RFQ (Request for Quotation) is an essential step in the procurement process. This process is a means for companies to obtain price quotations from appropriate suppliers when procuring necessary goods or services. The importance of an RFQ is understood from various aspects, such as efficient procurement, cost reduction, and quality improvement. *For more details on the column, please refer to the related link. Feel free to contact us for more information.*

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Due to the prolonged economic stagnation and the recent surge in prices, cost reduction has become an urgent issue for various companies. However, many people may be struggling with where to start. This article will explain the necessity of cost reduction, how to proceed, and points to be cautious about. *For detailed content of the column, please refer to the related links. Feel free to contact us for more information.*

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Expenses that occur daily in the course of business activities. While it is a familiar term, many people may not actually understand it well. Expense management is one of the very important tasks that relates to an organization's profits. In this article, we will carefully explain the basic knowledge of such expenses. *For detailed content of the column, you can view it through the related links. For more information, please feel free to contact us.

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The Electronic Bookkeeping Preservation Law, revised in January 2024, now requires that electronic data of national tax-related documents (such as invoices, contracts, estimates, purchase orders, and inspection reports), which were previously allowed to be printed out and stored on paper, must be stored in their original electronic format. The Electronic Bookkeeping Preservation Law is a law that permits the storage of national tax-related bookkeeping documents as electronic data, and it has undergone several revisions since its implementation in 1998. It has been significantly revised with the aims of improving productivity, promoting telework, and enhancing bookkeeping standards. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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A purchasing management system is a system designed to streamline a company's purchasing activities, aiming for cost reduction and optimization of operations. By utilizing a purchasing management system, you can achieve various benefits, including the efficiency of purchasing operations, cost reduction, and prevention of fraud. In this column, we will introduce the basic concepts and key functions of purchasing management systems, as well as the advantages for the manufacturing industry. *For detailed content of the column, please refer to the related links. Feel free to contact us for more information.*

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To optimize corporate spending, purchasing management, such as buying and procuring goods at appropriate prices, is extremely important. Purchasing at prices higher than market value inevitably leads to unnecessary expenditures due to the higher costs. However, if one only buys cheap items and continues to use low-quality products, it could lead to decreased productivity and operational issues. The key is to balance purchasing at appropriate prices with ensuring quality. *For more details on the column, please refer to the related links. For further inquiries, feel free to contact us.*

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BSM stands for "Business Spend Management," and as the name suggests, it refers to "corporate expenditure management," which is now commonly paired with "CRM (Customer Relationship Management)." BSM not only manages corporate expenditures but also brings various added values such as cost reduction through expenditure management, enhanced governance, and supply risk management. *For more details on the column, you can view it through the related links. Please feel free to contact us for more information.*

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The term "EDI transactions" is often seen alongside purchasing systems in the context of DX trends, but explaining its meaning can be quite difficult. In fact, it is an important element in advancing DX, yet it has not become widely known. This article will explain the basics of EDI transactions and their benefits. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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Managing the items purchased by a company in the course of its activities is important from the perspectives of cost management and compliance. However, due to the sheer volume of these items, many companies struggle to manage them effectively. This article explains a purchasing management system that addresses such challenges. *For more detailed information, please refer to the related links. Feel free to contact us for further inquiries.*

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Whether direct materials or indirect materials, procurement and purchasing management are extremely important for conducting business activities. However, there are limits to managing a substantial amount of corporate procurement and purchasing through manual work using Excel. This article explains procurement and purchasing operations and how to move away from manual work such as Excel management to achieve more efficient purchasing management. *For detailed content of the column, you can view it through the related links. For more information, please feel free to contact us.*

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Corporate purchasing refers to the act of acquiring necessary items for business activities from outside the company. The items subject to purchase include not only direct materials such as raw materials and components but also equipment, fixtures, consumables, and even services such as software development and delivery provided by external partners, which are referred to as indirect materials. In such corporate purchasing, there are often cases where purchasing is not centralized, and each department or location makes its own purchases. As a result, despite the potential to benefit from discounts due to economies of scale if purchases were consolidated, they end up buying at full price. *For more detailed information, please refer to the related links. For further inquiries, feel free to contact us.*

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RFQ (Request for Quotation), RFI (Request for Information), and RFP (Request for Proposal) play an important role in the procurement process for obtaining estimates and selecting suppliers. This article will explain RFQ, RFI, and RFP. *For detailed content of the column, you can view it through the related links. For more information, please feel free to contact us.*

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We would like to introduce the issues that can be resolved by the "Procurement Cloud." Since all procurement and purchasing (quotations, orders, receipt inspections) information is linked, it is possible to eliminate unclear payment requests. Applicants are freed from the workload of repeatedly submitting the same information, and accounting department personnel no longer experience stress from having to return approval tasks. 【For those with these concerns】 ■ The purchasing history has become too dependent on individuals, making handovers difficult. ■ Past projects and the details of negotiations based on them are only understood by the responsible person. *For more details, please refer to the related links or feel free to contact us.

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We would like to introduce the issues that can be resolved by the "Procurement Cloud." It is possible to automatically create and store various forms such as purchase orders, order confirmations, delivery notes, and inspection reports for each project. Additionally, it has obtained the "Electronic Transaction Software Legal Requirements Certification" from JIIMA, and it complies with the requirements of the Electronic Bookkeeping Act, eliminating the need for cumbersome document creation and complicated filing tasks. 【For those facing these concerns】 ■ The storage locations and rules are scattered, making it difficult to find documents later ■ Feeling limited by handling paper purchase orders and inspection reports ■ It has been discovered that printed copies of electronically received forms were being stored *For more details, please refer to the related links or feel free to contact us.

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We would like to introduce the issues that can be resolved by the "Procurement Cloud." By utilizing templates for past project copies and estimate specifications, it is possible to request estimates from multiple companies at once. This significantly reduces the workload of the person in charge, making it easier to obtain and compare multiple estimates. As a result, simplifying the cumbersome estimate acquisition process promotes appropriate purchasing. 【For those facing these concerns】 ■ The person in charge is making purchases freely, so it is unclear whether they are purchasing at appropriate prices. ■ Various tools are being used for purchasing, leading to a heavy workload for the person in charge and creating a dependency on individuals. ■ Purchasing rules cannot be controlled, making it impossible to quantify. *For more details, please refer to the related links or feel free to contact us.

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Here are the reasons why "Procurement Cloud" is highly regarded. Our product has achieved a simple system that anyone can intuitively use, eliminating the need for complex operations or procedures. We actively listen to our customers' needs and work on developing features accordingly. Additionally, when developing new features, we always aim for an "intuitively usable UI," creating a system that anyone can easily use. 【Features】 ■ Dashboard ■ Approval System ■ Automatic Creation of Quotation Comparison Tables *For more details, please refer to the related links or feel free to contact us.

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Here are the reasons why "Procurement Cloud" is highly regarded. It enables one-stop management of purchasing, from estimates to orders, inspections, receipt of invoices, and payment management. It achieves visibility of corporate spending and optimizes costs. It is a cloud service that realizes "Smart Spend" (intelligent spending management). 【Features】 ■ A connected process from estimates to orders, inspections, and receipt of invoices ■ Eliminates the hassle of entering the same information multiple times and attaching evidence ■ All purchasing history is visible within the system ■ Past purchasing history can be easily traced and reviewed ■ Historical transaction information is accumulated as data *For more details, please refer to the related links or feel free to contact us.

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Here is an introduction to the reasons why "Procurement Cloud" is highly regarded. It is a cloud service that comes standard with the necessary features for purchasing management, so there is no need for complicated and time-consuming preparation for implementation, such as requirement definitions. During the pre-implementation meeting, we will provide detailed explanations of the features and advice on how to utilize them in a way that suits your company's operations. 【Steps】 ■1. Inquiry and Meeting ■2. Issuance of Demo Account ■3. Contract *For more details, please refer to the related links or feel free to contact us.

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At NTT Data Intramart, we conduct online diagnostics for procurement and purchasing DX. By selecting 13 questions in a survey format, you will receive immediate diagnostic results along with improvement advice categorized into six elements. Please make use of this for product selection. 【Six Elements】 ■ Accumulation and utilization of quotation data ■ Thoroughness in quotations and assessments ■ Management and utilization of supplier information ■ Development of new suppliers ■ Preservation of evidence ■ Operational efficiency *For more details, please refer to the related links or feel free to contact us.

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NTT Data Intramart Co., Ltd. is conducting demonstrations of its cloud-based procurement and purchasing system "Procurement Cloud." Recommended for those who want to see the features and usability rather than just the materials. Additionally, we offer a service that allows you to diagnose procurement and purchasing DX online. Please make use of it. 【Recommended for the following people】 ■ Those who wish to see a demo ■ Those who want to see the features and usability rather than just the materials *For more details, please refer to the related links or feel free to contact us.

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I would like to introduce the effects of implementing the "Procurement Cloud" in relation to compliance with laws and regulations. Not only can it handle invoices, which tend to attract attention, but it can also store other tax-related documents subject to the Electronic Bookkeeping Act (such as estimates, inspection reports, purchase orders, contracts, etc.) in compliance with the law. In addition to confirming the qualified business operator registration number, it also allows for checks on subcontracting law applicable companies and payment terms, ensuring that the contract contents do not violate subcontracting laws. 【Implementation Effects】 ■ Streamlining of operations ■ Optimization of expenditures ■ Strengthening of internal controls ■ Compliance with laws and regulations *For more details, please refer to the PDF document or feel free to contact us.

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I would like to introduce the strengthening of internal controls as a result of implementing the "Procurement Cloud." Since purchasing operations are connected in a one-stop manner, it is possible to trace back from invoices to estimates, purchase orders, and delivery notes for verification. Additionally, you can confirm the selection process during estimation, as well as the facts of ordering and delivery. 【Internal Controls】 ■ Verify the existence, completeness, and accuracy by tracing back from invoices to delivery notes, purchase orders, and estimates. ■ Encourage transactions at fair prices and prevent fraud by recording the number of estimates obtained and the contents of estimates from other companies. ■ Applications and approvals for each operation through workflows. *For more details, please refer to the PDF document or feel free to contact us.

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I would like to introduce the optimization of expenditures as a result of implementing the "Procurement Cloud." According to the Basic Survey on the Actual Conditions of Commerce and Industry, the ratio of selling, general, and administrative expenses in manufacturing companies is 20.8% for small and medium-sized enterprises and 17.0% for large enterprises. By thoroughly conducting competitive bidding and negotiations with suppliers, a reduction in expenditures of approximately 5% to 15% for negotiable items can be expected. 【Benefits of Implementation】 ■ Streamlining of operations ■ Optimization of expenditures ■ Strengthening of internal controls ■ Compliance with regulations *For more details, please refer to the PDF document or feel free to contact us.

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I would like to introduce the effects of implementing the "Procurement Cloud" in terms of improving operational efficiency. When purchasing operations are handled manually, a lot of unnecessary work occurs. By streamlining the process from quotation to payment, it is possible to reduce the operational burden by 52%. [Examples of operations that can be streamlined] ■ Organizing quotation requests ■ Researching potential suppliers for quotations ■ Communicating quotation requests ■ Q&A ■ Comparing and organizing quotations *For more details, please refer to the PDF document or feel free to contact us.

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The "intra-mart Procurement Cloud" is a SaaS that realizes BSM (Business Spend Management). Utilizing a supplier list, it provides a one-stop solution from obtaining quotes to selecting suppliers, placing orders, and receiving goods. All tasks related to contracts, including document creation, legal checks, electronic stamping, storage, and searching, can be done on the cloud. [Features] ■ Procurement and Purchasing Management System ■ Contract Management System ■ Payment Management System *For more details, please refer to the PDF document or feel free to contact us.

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