Invoice compliance: Correcting discrepancies in supplier name representation to obtain the business number.
T-check invoice
We are investigating the invoice business operator numbers of suppliers and business partners, but due to inconsistencies in notation, the same supplier has been registered multiple times in the master database... Let's resolve this!
As we approach the start of the invoice system, I believe you are investigating and confirming the invoice business numbers of your suppliers and trading partners. Since the customer master is registered carefully for the purpose of issuing invoices, there are generally no duplicates. However, the supplier master often does not have a high level of importance, leading to cases where the same supplier is registered multiple times due to differences in notation, or where duplicate registrations occur due to different branches. Examples: - Tōkei Densan Co., Ltd. - Tōkei Densan Co., Ltd. - Tōkei Densan, Inc. - Tōkei Densan - etc. In this situation, when trying to investigate the business numbers, you end up having to confirm the same supplier multiple times, resulting in unnecessary work hours. Additionally, resolving these discrepancies in notation requires advanced deduplication logic, which is difficult to develop. Our developed "Invoice Business Number Matching System" allows you to simply upload your supplier master data, automatically correcting variations in company names and addresses, and consolidating duplicates as much as possible while performing the business number matching. Furthermore, if there is not a complete match, it can display candidates for reference, thereby reducing the tedious confirmation work and making it easy to collect and match supplier business numbers.
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basic information
As we approach the start of the invoice system, I believe you are investigating and confirming the invoice business numbers of your suppliers and trading partners. The customer master is registered carefully due to the need to issue invoices, so there are generally no duplicates. However, the supplier master often has cases of lower importance, leading to multiple registrations for the same supplier due to differences in notation or duplicate registrations across different branches. Examples: - Tōkei Densan Co., Ltd. - Tōkei Densan Co., Ltd. - Tōkei Densan, Inc. - Tōkei Densan - etc. In this situation, when trying to investigate the business numbers, you end up confirming the same supplier multiple times, resulting in unnecessary work hours. Additionally, resolving these discrepancies in notation requires advanced deduplication logic, which is difficult to develop. Our developed "Invoice Business Number Matching System" allows you to simply upload your supplier master data, automatically correcting variations in company names and addresses, and consolidating duplicates as much as possible while performing the business number matching. Furthermore, if there is no exact match, it can display candidates for reference, thereby reducing tedious verification work and making it easy to collect and match supplier business numbers.
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Applications/Examples of results
# Main Examples - Industries and business types with a large number of suppliers - Industries and business types with many transactions with sole proprietors # Main Industries - Manufacturing (major automotive parts manufacturers) - Real estate - Staffing industry - Wholesale - Retail chain
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Company information
Tokei Densan was established in 1970 as an SI company born from the computing division of Tokyo Roki Co., Ltd., a manufacturer of automotive parts. Initially focused on the development, operation, and maintenance of ERP products for automotive parts manufacturers, it now develops products and services specialized for various industries and business operations, not limited to manufacturing. Our department (Manufacturing Systems Sales Department) is the oldest division within Tokei Densan and is a crucial part of our revenue foundation. Since its inception, it has consistently provided outsourcing and original system construction services to manufacturing customers, growing alongside the times and advancements in technology. In particular, for our main users, automotive functional parts manufacturers, we have continuously provided systems incorporating the latest technologies for over 30 years. The rich technology and know-how cultivated in this area are still utilized in system construction for a diverse range of customers, regardless of their business type or size. In 2012, we established a local subsidiary in Thailand, the center of ASEAN where Japanese companies are increasingly expanding, to support the development and implementation of business systems, primarily focusing on sales management and accounting systems, for local Japanese companies.
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