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When sharing documents and drawings on a file server or system within the company, if the operational rules are ambiguous, it can lead to wasted efforts and manufacturing errors. This issue can be improved by establishing and implementing rules for document management. In this blog, as the digitization of document management becomes more widespread, we will explain the necessity of regulations, key points when establishing regulations, and their benefits. [Contents] ■ The operational regulations for document management vary depending on the type of documents being managed. ■ Key point (1) of document management regulations: Necessary regulations for general documents. ■ Key point (2) of document management regulations: Necessary regulations for managing drawings. ■ Key point (3) of document management regulations: Rules for document storage. ■ Summary: Operational benefits when establishing document management regulations. *For more details, you can view the related links. For further information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

How are the paper documents within the company organized? Are employees storing and managing them according to their own rules? Are you having trouble finding the necessary documents? Even though we refer to them as documents, there are various types such as "confidential documents," "company confidential," and "general," which require different management methods. In this blog, we will provide an introductory guide to document management, covering the necessary preparations, procedures, and rules for managing internal documents. [Contents] ■ Introduction to Document Management: Preparations ■ Introduction to Document Management: Procedures ■ Introduction to Document Management: Rules ■ Introduction to Document Management: Summary *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Document management involves a variety of tasks such as categorizing documents at the time of creation, distributing them internally and externally, storing documents after editing, and disposing of documents, making it complex. If document management is not implemented, documents can be stored haphazardly, leading to issues such as document loss and double management, which is why document management must be conducted. What are the advantages and disadvantages of implementing document management? In this blog, we will explain the merits and demerits of conducting document management. [Contents] ■ Advantages of Document Management (1) Document Classification ■ Advantages of Document Management (2) Document Storage ■ Advantages of Document Management (3) Document Distribution ■ Advantages of Document Management (4) Document Disposal ■ Disadvantages of Document Management ■ Summary *For detailed content of the blog, please refer to the related links. For more information, please check the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Whenever there are changes in business operations or the launch of new projects, every company has a business manual in place. In this blog, we explain how to smoothly manage business manuals using a document management system, which is essential even when a company grows larger. Please take a moment to read it. 【Contents】 ■ Recommendations for managing business manuals through document management ■ Improving business efficiency by managing business manuals with document management ■ Benefits of managing business manuals using document management ■ Creating manuals also contributes to digitization and work style reform *For more details, you can view the related links. For further information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

More and more companies are introducing document management systems to appropriately manage internal materials and information. However, we often hear feedback that operations do not go well after the system is implemented. In this blog, we will explain the essential points to keep in mind when introducing a document management system. We encourage you to read it. 【Content】 ■ Why is a document management system necessary? ■ Key Point (1) for Document Management Systems The importance of organizing managed documents ■ Key Point (2) for Document Management Systems Identifying necessary functions ■ Summary *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Document management is one of the important tasks in any field of business. Documents containing various information need to be properly managed within the company, and if document management is conducted appropriately, business efficiency will also improve. What exactly does document management involve, and why is it necessary? In this blog, we will explain the points and precautions for correctly utilizing document management. Please take a moment to read it. [Contents] ■ What should be done for document management? ■ Why is document management necessary for companies? ■ What are the points to improve business efficiency through document management? ■ What are the precautions for document management? ■ Summary *For more detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Document management primarily involves the classification and organization of various documents handled in corporate activities. It must be user-friendly for everyone, and daily maintenance is essential. Above all, in order to effectively utilize document management, it must align with specific objectives; otherwise, it will not be used. There should always be a purpose behind the vague notion of document management. In this blog, we will clarify the objectives and explain the secrets to successful document management. We encourage you to read it. [Contents] ■ Situations where document management is used ■ Various purposes for document management ■ Benefits of clarifying the purpose of document management ■ How to choose a document management system that fits your objectives ■ Conclusion *For detailed content of the blog, please refer to the related links. For more information, please check the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Have you ever found that after creating a document, you can't locate it when you need to review or revise it, whether it's saved on your personal computer or a shared file server? The reason is that document management is not being implemented. In this blog, we will explain the reasons for recommending document management, as well as the recommended features and user experience. Please take a moment to read it. 【Contents】 ■ Reasons for recommending document management ■ Recommended features for document management ■ Recommended user experience for document management ■ Summary *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Document management systems have recently been increasingly chosen in the cloud. A few years ago, most were on-premises (client-server type), but this shift is believed to be due to improved security in data centers and increased awareness of cloud solutions. In this blog, we will explain why the cloud is being chosen. Please take a moment to read it. [Contents] ■ Features of document management in the cloud ■ Points to consider when migrating document management to the cloud ■ Key points for using document management in the cloud (1) – (2) ■ Summary – Reasons why the cloud is being chosen *For detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

There are several methods for document management, but one of the benefits of implementing a document management system is the ability to use various features that can streamline document management. However, the features can vary depending on the system, and it may be difficult for those who have never used one to understand what features are necessary. In this blog, we will introduce essential features for document management and some desirable features for those who have never encountered a document management system, along with key points. [Contents] ■ Essential features for document management and security: "Registration, Deletion, Viewing" ■ Indispensable search functionality for document management ■ Improving document management efficiency with revision control features ■ Making document management easier? Period management features ■ Summary *For detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Document management is primarily conducted to store, utilize, and share various documents handled in corporate activities. Typically, file servers are often used for document management; however, when aiming for a more comprehensive document management approach, it is common to implement and operate a dedicated system (document management system). In this blog, we will explain what kind of servers are used for document management and what exactly a drawing server used in document management is. [Contents] ■ Review of server types ■ What is a drawing server used in document management? ■ Benefits of having a drawing server in document management ■ Considerations when introducing a drawing server in document management ■ Summary *For detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

The number of users utilizing document management services is increasing. There are various reasons for this, including the promotion of telework and security measures. There are many document management services available in the world, and it may be difficult to understand the differences between them. In this blog, we will explain one of the document management services, Box, including its advantages and disadvantages. We hope you will take a moment to read it. [Contents] ■ Overview of Box ■ Document management services other than Box ■ Advantages and disadvantages of Box ■ Ways to compensate for the disadvantages of Box ■ Let's think about the document management service Box - Summary *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Due to changes in work styles such as telecommuting, there have been gradual changes in how everyone conducts their business. Notable examples include the centralized management of electronic documents resulting from the shift to paperless operations, and the move away from the "hanko culture" that relies on paper. Document management systems are effective for centralized management of electronic documents, while workflow systems are useful for eliminating the use of hanko. However, it is common for these systems to operate independently. In this blog, we will explain the advantages and considerations of integrating document management systems with workflow systems. [Content Overview] ■ The roles of document management systems and workflow systems ■ The effectiveness of integrating document management systems and workflow systems ■ Considerations when integrating document management systems and workflow systems ■ Conclusion *For more details, you can view the related links. For further information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Document management software is sold in numerous products both domestically and internationally. When selecting a product for your company, many may struggle with determining which product is suitable for their needs and whether they can achieve a good cost-effectiveness. The required functions of document management software vary depending on the types of documents being managed. In this blog, we will introduce the functions that are required for different types of documents created in general companies. [Contents] ■ Document management software: Functions required for general documents ■ Document management software: Functions required for technical documents ■ Document management software: Functions required for documents with legal storage obligations ■ Document management software: Added value through system integration ■ Summary *For detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

How do you manage your procedure manuals? When introducing new systems or business applications, I believe you also create procedure manuals for even small tasks. In this blog, we will explain how to easily manage the increasing number of procedure manuals, which are shared assets of the company, by utilizing a document management system. Please take a moment to read it. [Contents] ■ What are document management and procedure manuals? ■ Functions of a document management system necessary for managing procedure manuals ■ Managing procedure manuals from the perspective of document management system functions ■ Conclusion *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

It is very important to establish rules for document management. Without rules for utilizing documents, even if they are registered, they cannot be effectively utilized. In this blog, we will consider the necessary rules for document management. Please take a moment to read it. [Contents] ■ What are the rules for document management? ■ Rules for registering documents ■ Rules after documents are registered ■ Summary *For detailed content of the blog, you can view it through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

As a symbol of administrative reform, keywords such as "removing the hanko (seal)," "digitalization," and "electronic payments" have begun to be highlighted. In the private sector, telecommuting has been encouraged, and work-from-home systems have started to be implemented. Consequently, more companies are digitizing documents to adapt to changes in work styles and are managing them appropriately with document management systems. On the other hand, what about local governments? This blog focuses on local governments and explains the necessary document management for them. Please take a moment to read it. [Contents] ■ What is document management in local governments? ■ Challenges and solutions for document management in local governments (1) – (3) ■ Summary *For more detailed content of the blog, please refer to the related links. For more information, please check the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Do you all know what the term "ISO 9001" signifies? "ISO 9001" is one of the ISO standards that outlines a framework for consistently providing good products and services. By obtaining this certification, a company enhances its credibility regarding quality management in the eyes of external parties. In this blog, we will introduce the relationship between "ISO 9001" and document management. For those who may not have a clear image of how quality management standards and document management are related, we hope this opportunity will help you understand. [Contents] ■ What is "ISO 9001"? ■ "ISO 9001" Quality Management System and Document Management ■ Is document management unnecessary without obtaining "ISO 9001"? ■ "ISO 9001" and Document Management Systems ■ Conclusion *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

Companies create document management regulations to properly manage internal documents, and these regulations are followed in practice. However, many companies also establish more detailed drawing management regulations specifically for drawings. In this blog, we will consider the necessary document management systems for managing drawings based on drawing management regulations. Please take a moment to read it. [Contents] ■ The relationship between document management regulations and drawing management regulations ■ Items specified in drawing management regulations ■ Functions necessary for managing drawing management regulations within a document management system ■ Conclusion *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

The drawings are filled with information necessary for manufacturing and construction industries. These drawings are difficult materials for information transmission and sharing because they contain graphical information. In this blog, we will explain the key points necessary for information sharing so that you can fully understand the characteristics of drawings. Please take a moment to read it. 【Contents】 ■ What is a drawing? ■ Why are drawings necessary? ■ What does drawing management entail? ■ Benefits of managing drawings with a document management system ■ Document management considering the characteristics of drawings: Summary *You can view the detailed content of the blog through the related links. For more information, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

We would like to introduce a case study of cloud usage conducted by iSight. There were frequent sending errors when sharing information via external email between companies. To address this, we implemented the document and drawing management cloud service 'D-QUICK Cloud'. After implementation, the email distribution feature has minimized errors. Additionally, even if a wrong recipient is contacted, it is possible to prevent the download before the recipient accesses it. [Case Study] ■Challenges - Frequent sending errors when sending external emails ■After Implementation - The email distribution feature has minimized errors - It is possible to prevent the download before the wrong recipient accesses it *For more details, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

At the manual maintenance subsidiary of a vending machine manufacturing company, the same modification work was required for multiple models regarding the common sections/similar products of the product manuals. Therefore, we introduced our drawing and document management system 'D-QUICK7'. The requirements for the system included the sharing of the same page files and the ability to search and view manual data. After implementation, by utilizing the linking function, we achieved a reduction in workload by half compared to operating a file server. 【Issues】 ■ The same modification work was required for multiple models regarding the common sections/similar products of the product manuals. - Need to improve work efficiency (correction work, post-work checking) - Aim to reduce human errors and omissions in corrections/checking corrections *For more details, please refer to the PDF materials or feel free to contact us.

• Document and Data Management
• Other operation management software

We would like to introduce a case study of facility management for the construction industry using our document and drawing management system, 'D-QUICK7'. The issues at hand were the aging update of the completed document management system (filing system) and the promotion of transitioning from a file server to a system operation. The requirements for the system included automatic input of project information, information inheritance functionality, usability, and clarity of the interface. Additionally, since there had been a previous failure in system operation, a phased implementation was considered. After implementation, there were benefits such as an easy-to-understand screen operation and simple registration from the file server. [Issues] ■ Aging update of the completed document management system (filing system) ■ Promotion of transitioning from a file server to system operation *For more details, please refer to the PDF document or feel free to contact us.

• Document and Data Management
• Other operation management software

We would like to introduce a case study of system integration for the manufacturing industry using our drawing and document management system, 'D-QUICK7'. During the estimation request and ordering process, attached documents were searched from the drawing management system and sent as needed, which led to issues such as the distribution of incorrect specifications due to search errors and information leaks. To address this, we implemented the drawing and document management system 'D-QUICK7'. The requirements for the system included building a mechanism to receive information from the EDI system, automatically search for it, and output result reports. After implementation, we achieved management of large volumes of data (over 2 million customer-owned drawings), automated integration with the EDI system, and significantly reduced human errors. [Requirements for the system] ■ Build a mechanism to receive information from the EDI system, automatically search for it, and output result reports. *For more details, please refer to the PDF document or feel free to contact us.

• Document and Data Management
• Other operation management software

We would like to introduce a case study of system integration for the manufacturing industry using our document and drawing management system, 'D-QUICK7'. The requirements for the system included the realization of an electronic archive, improved work efficiency, compliance with ISO9000 and ISO14001, and support for multiple languages. After implementation, we achieved information sharing through the electronic archive and improved work efficiency. We improved printing operations through automatic distribution, resulting in a reduction of output volume by approximately 30% due to electronic distribution. 【Requirements for the system】 ■ Realization of an electronic archive (including history management functions for prototypes and mass production) ■ Improved work efficiency (effective utilization of old drawings, quality enhancement) ■ Compliance with ISO9000 and ISO14001 ■ Support for automatic drawing output (binding, paper folding, stamping) using existing large multifunction printers (made by Company X) ■ Support for multiple languages (establishing an information sharing environment with overseas) *For more details, please refer to the PDF document or feel free to contact us.

• Document and Data Management
• Other operation management software

Are you struggling with managing a vast number of drawings and documents? Have you ever accidentally manufactured using an old drawing? Are you incurring significant costs to manage the latest versions of your drawings? With D-QUICK 7, you can centrally manage various types of files, including office documents, drawings, and 3D CAD data. 【Features】 ■ Organize a vast amount of drawings and documents neatly. ■ Promote information sharing within the company and improve operational efficiency. ■ Integrate with other systems such as PDM systems and BOM systems to comprehensively manage the product lifecycle. ■ Dramatically enhance the convenience of data search and management, making it easier to utilize past data. ■ Strengthen security for smooth management of important documents, such as confidential information. *For more details, please request materials or view the PDF data from the download link. https://d-quick.i-site.co.jp/inquiry/

• Document and Data Management