No need to input anymore. Just take a photo and the report is complete. Experience the new standard of "easy reporting" with SmartReport Cloud. Automate your reports.
It's a hassle to input each item on a small screen like a smartphone... AI solves that problem! Just like writing an email, the content you write is read by AI and automatically organized! With just "taking a photo" on your smartphone, AI reads the content and automatically creates a report in the ☁ cloud. It resolves issues like "submitting on paper" and "the content can't be understood from just a photo"! Smart Report Cloud is a convenient cloud service that understands photos, handwritten notes, and audio sent from the field or store and automatically converts them into reports. It addresses concerns like "spending too much time on business reports" and "being unable to search or aggregate because reports are analog (paper)"! AI digitizes and automates business reporting! 【New Feature】A function to automatically create minutes from audio files has been implemented! It's perfect for companies and personnel who are spending too much time creating minutes! 【Contact Information】 Tel: 044-430-0743 Mail: seizo@toukei.co.jp Contact: Sano, Anzai 【Patent Application Planned】
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basic information
✅ Text like emails is also OK! - Not only photos, but also the content written in text reports can be read and organized by AI. - Automatically finds and structures "who did what and when" from the text. ✅ Just take a photo with your smartphone and send it! - Snap a picture of handwritten notes or inspection sheets with your smartphone! - Handwritten characters can also be read. - Voice input is also OK (just speak and it will be converted to text). ✅ AI organizes "who did what and when." - Automatically summarizes dates, names, and tasks from the written content. - Even if the writing style is inconsistent, it will organize it properly, so you can feel secure! ✅ Reports are automatically completed! - Different formats are OK. - Automatically converts to a well-organized report. - No need for a computer; it can be done with just a smartphone! ✅ Save to the cloud and share immediately. - Submitted content is automatically saved to the cloud. - Administrators can check anytime, anywhere. - You can also check for any missed submissions! 【Optional Features】 - Submission status list (see at a glance who hasn't submitted!) - Approval workflow (with confirmation and OK buttons). - AI automatically checks for unusual data.
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Applications/Examples of results
◆Reduction of input labor for existing systems It can be utilized to reduce input labor for systems such as SFA and CRM! On the way back from sales visits, report content can be registered in Smart Report using voice or photos. At a time when you can work on a PC, simply copy and paste from Smart Report to the system. This significantly streamlines input tasks for the system, making efficient use of travel time! 【Examples of usage by industry】 # Construction and Equipment Work reports, inspection memos with photos # Food and Retail Sales reports, cleaning checks, daily report submissions # Real Estate Interior construction reports, new properties # Hotels Cleaning checks, confirmation records at checkout # Medical and Care Care records, visit records, work reports # Salespeople Sales daily reports, meeting minutes # Education and Training Business trip reports, surveys, class reflections # Local Governments and Public Institutions Site inspections, resident interactions, disaster-related photo reports
Detailed information
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Supports Word output! Based on the automatically generated report data on Smart Report, you can output reports in Word format! Since you can quickly input free text during your spare time without worrying about standard items, busy field personnel can complete reports without confusion, achieving operational efficiency without changing the traditional paper/Word storage operations.
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Automatically generate meeting minutes from audio files! Upload the recording of the meeting, and it will transcribe the audio and automatically create the minutes! Even a one-hour meeting can be turned into minutes in just 5 minutes! It can also recognize foreign language meetings, making it possible to create minutes for global discussions!
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| Model number | overview |
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| ＝＝Frequently Asked Questions＝＝ | |
| Q. Is Smart Report a cloud system? | A. Yes. It is a cloud system, so you can use it anywhere as long as you have internet access. |
| Q. Can it be used on smartphones? | A. Yes. Smart Report can be used on smartphones. Since it is a browser application, it can be used on smartphones, iPhones, and PCs. |
| Q. How do you use Smart Report? | A. You just need to enter the report content into the text box. The AI recognizes the entered text, structures it optimally, and outputs it by item. |
| Q. Can I take a photo of handwritten notes and turn it into a report? | A. Yes. Smart Report supports digitizing handwritten notes. With AI-OCR, you can take a photo of your handwritten report and upload it to generate report data. |
| Q. Can I register reports using voice input? | A. Yes. Smart Report supports voice input. You can generate report data while on the move using voice input. |
| Q. Can I upload voice data? | A. This feature is planned for the next version. |
| Q. Does Smart Report have data output functionality? | A. Yes. It is possible to output data. |
| Q. Can Smart Report integrate data with existing systems? | A. Yes. If the existing system has data integration capabilities, integration is possible. |
| Q. What benefits can I expect from implementing Smart Report? | A. You can reduce the time spent on creating reports, managing submissions, and checking content by up to about 90%. In particular, it eliminates the need to return to the office for reporting after fieldwork, contributing to a direct-to-site and back home work style reform. |
| Q. Can I see a demo of Smart Report in action? | A. Yes. We can show you a demo during online meetings. |
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| ＝＝Implementation Image of Smart Report by Industry and Business＝＝ | |
| 【Housing/Renovation】Streamlining construction management for home renovations: Immediate cloud sharing of photos and work reports via smartphone | By simply taking and entering before-and-after photos and work details of the renovation site with a smartphone, reports are automatically generated. Cloud management of progress checks and construction records achieves efficiency in housing construction operations and standardization of reports. |
| 【Construction/Equipment Industry】Automating work reports on construction sites: Taking inspection sheets and work records with smartphones and cloud integration | By just taking work photos with a smartphone, reports are automatically generated. Eliminating handwritten inspection sheets and Excel management, work reporting and inspection records on construction sites are streamlined in the cloud. It also prevents reporting errors and omissions. |
| 【Hotel Industry】Standardizing cleaning checks in hotels: Automatically generating reports for room inspections with AI | Record room cleaning and condition checks at checkout with a smartphone. AI automatically generates reports, allowing managers to review everything in the cloud. This is effective for stabilizing cleaning quality and preventing work omissions. |
| 【Real Estate Industry】Streamlining interior reporting and property inspections: Automatically generating reports with smartphone photos | Simply taking photos of interior work or property inspections completes the report. By sharing progress and automatically organizing records, real estate management and inspection reporting are made efficient. It also accommodates records for introducing new properties. |
| 【Food and Retail Industry】Digitizing hygiene management and daily sales reports for restaurants: Visualizing store operations in the cloud | Easily input daily sales reports and cleaning checks with a smartphone. Reports from multiple stores can be managed in real-time in the cloud, achieving visibility of operations and efficiency in reporting. It can also be used for food hygiene records. |
| 【Medical and Nursing Industry】Achieving paperless nursing records: Automatically digitizing visit and care reports with smartphones | Care records, visit reports, and work reports are automatically digitized from voice or notes. Everything from input to submission is completed with just one smartphone, improving the accuracy of records and work efficiency. This reduces the workload in nursing settings. |
| 【Sales Representatives】Streamlining sales daily reports and visit minutes: Immediate reporting and sharing of fieldwork via smartphone | Record sales daily reports and visit minutes with a smartphone, and AI automatically organizes the elements. This reduces the effort of report creation and allows for standardization of content and rapid information sharing. It streamlines reporting tasks in the field. |
| 【Manufacturing Industry】Digitizing inspections and anomaly reports on the production floor: Inputting work records with smartphones and AI structuring | Record equipment inspections, anomaly reports, and work achievements within the factory using a smartphone. Instead of handwritten reports, AI automatically generates reports, digitizing and standardizing reporting tasks in the production environment. It also supports progress sharing and traceability. |
| 【Transportation Industry】Digitizing operation daily reports and delivery reports for transportation: Significantly reducing the burden of reporting tasks | By simply inputting and photographing delivery completion reports, operation daily reports, and damage records with a smartphone, reports are automatically generated. This simplifies the record-keeping tasks for drivers and promotes paperless operations and information sharing in transportation settings. |
| 【Building Management/Security Industry】Cloud management of building patrols and security reports: Standardizing inspection records with smartphone input | By simply recording and photographing patrol inspections and reports during anomalies with a smartphone, reports are automatically generated. Facility management and security records can be centrally managed in the cloud, preventing reporting errors and communication omissions. |
| 【Universities/Education/Training】Automating training daily reports and class records: Promoting DX in educational settings through smartphone input and cloud integration | Record and submit training daily reports, class reflections, and surveys with a smartphone. Eliminating handwritten forms, records are automatically integrated into the cloud. This contributes to paperless operations and information sharing in educational settings. |
| 【Overseas Subsidiaries】Centralized management of business reports from overseas locations: Reducing communication costs with multilingual support | AI supports the daily report submissions from local staff. It eliminates language barriers and significantly reduces communication costs. |
| 【Local Governments/Public Institutions】Immediate sharing of disaster response and resident reports via smartphone: Achieving rapid cloud reporting for municipal operations | Inputting reports with photos during disasters, resident response records, and patrol tasks with a smartphone. AI automatically structures the reports and quickly shares them in the cloud. It supports the reduction of paper tasks and centralized management of response histories. |
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| ＝＝Announcements＝＝ | |
| 【NEW!!】We have added a feature for automatic generation of reports in Word format! (2025/05/12) | We have added a feature that allows you to automatically create reports in Word format using the report data registered in Smart Report! This can be used in situations where reports need to be submitted to superiors or clients! |
| 【NEW!!】We have added an object recognition feature! (2025/05/14) | Smart Report now includes a feature that recognizes the subjects in the photos taken! |
| 【NEW!!】We have added a feature to automatically create minutes from voice recording data! (2025/05/19) | By simply uploading the recording data from meetings, you can quickly and easily create minutes! A one-hour meeting can be turned into minutes in just five minutes! |
| 【NEW!!】We have added a translation feature for report content! (2025/05/19) | Report data registered in foreign languages will be automatically translated into Japanese! This is recommended for companies expanding globally or those with many foreign staff! |
| 【NEW!!】We have added a voice reading feature for report content! (2025/06/12) | The report content and minutes registered in Smart Report Cloud will be read aloud. Even in situations where your hands and eyes are occupied while moving, you can check the content! |
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Company information
Tokei Densan was established in 1970 as an SI company born from the computing division of Tokyo Roki Co., Ltd., a manufacturer of automotive parts. Initially focused on the development, operation, and maintenance of ERP products for automotive parts manufacturers, it now develops products and services specialized for various industries and business operations, not limited to manufacturing. Our department (Manufacturing Systems Sales Department) is the oldest division within Tokei Densan and is a crucial part of our revenue foundation. Since its inception, it has consistently provided outsourcing and original system construction services to manufacturing customers, growing alongside the times and advancements in technology. In particular, for our main users, automotive functional parts manufacturers, we have continuously provided systems incorporating the latest technologies for over 30 years. The rich technology and know-how cultivated in this area are still utilized in system construction for a diverse range of customers, regardless of their business type or size. In 2012, we established a local subsidiary in Thailand, the center of ASEAN where Japanese companies are increasingly expanding, to support the development and implementation of business systems, primarily focusing on sales management and accounting systems, for local Japanese companies.