Submission of SDS and Quality Certificates - Case Study on Document Management System for Efficiency Improvement

For chemical manufacturers. Reviewing the complicated procedures for sending SDS and quality certificates! Introducing a case where submission and storage have been centralized.

This is an example of redesigning the external submission process for SDS, analysis results, and quality certificates at a chemical manufacturer using "necfru drive." Previously, the process mainly relied on sending emails with ZIP files, which was complicated and varied by individual staff members, leading to a reliance on specific personnel. Additionally, it took time to verify previously submitted documents, and the storage and sharing were fragmented. To address this, we defined organizational rules based on information such as product, lot, document type, and deadlines, and transitioned to sharing via URLs. We established a system that allows for setting public deadlines and viewing ranges, as well as tracking viewing and download history through operation logs. As a result, we have reduced the labor involved in resending and reconfirming documents and achieved an efficient operation that integrates storage and sharing. [Case Overview] ■ Industry: Chemical Manufacturer (Chemicals) ■ Challenge: Submission procedures were dependent on personnel, and long-term storage and sharing management were fragmented. ■ Solution: Implemented time-limited public sharing and restricted access through URL sharing, ensuring traceability with operation logs. ■ Effects: - Reduced effort for resending/reconfirming - Consolidated storage and sharing operations *For more details, please download the PDF or feel free to contact us.

Document and Data Management