ペーパーロジック List of News Articles

Is there no time in your daily operations to search for documents, wondering "Where is that document?" You might spend time looking for documents, asking others, or crossing departments... Such time can accumulate to a loss of 20 minutes a day, 1.7 hours a week, and 80 hours a year. The common belief that "storing on paper is the norm" is becoming a significant cost that hinders company growth. By digitizing paper documents (DX), we can create new time, make management decisions based on facts (data), and benefit from AI (artificial intelligence). Why not envision such a future with paperlogic?

This time, I will explain the differences in roles between the "accounting system" and the "document management system," which are surprisingly not well-known, as well as points that are often overlooked in legal compliance. ■ The difference between accounting systems and document management systems is their "scope of coverage." - Accounting System = Management of "money (numbers)" - Document Management System = Management of "evidence (documents)" ■ Documents often overlooked by accounting systems The accounting system primarily focuses on "accounting processing." - "Estimates" where no money movement occurs - "Delivery notes" and "purchase orders," which are intermediate points in transactions ⇒ There are cases where these are not stored or managed within the accounting system. This could be considered a deficiency under the Electronic Bookkeeping Preservation Act. ■ Supplementing the missing parts with an "independent system" While there are high-function ERP (Enterprise Resource Planning) systems that can manage everything from estimates to invoicing seamlessly, the reality is that the cost can be a significant barrier to implementation. Therefore, managing documents with an independent document management system like paperlogic is also an option. Paperlogic is currently offering a free trial. Please feel free to contact us.

The Practical Solution Fair is one of Japan's largest IT comprehensive exhibitions, held annually and organized by Otsuka Shokai. This year's theme is "Expanding with AI! Complete DX." The venue will showcase the latest business efficiency tools utilizing AI, and Paperlogic will exhibit "Electronic Contracts" and "Construction Document DX Pocket." ■ Date February 18, 2026 (Wednesday) 10:00 AM - 5:00 PM (last entry) February 19, 2026 (Thursday) 9:30 AM - 5:00 PM (last entry) Registration for attendance is accepted until 5 PM on each day. ■ Venue Grand Cube Osaka (Osaka Prefectural International Conference Hall): 5-3-51 Nakanoshima, Kita-ku, Osaka City, Osaka Prefecture ■ Participation Method: Free, registration required https://it-event.otsuka-shokai.co.jp/osaka/ ▼ For details on the Tokyo venue, click here https://note.com/paperlogic/n/nb096d59149dc

Regarding the "quotation" used at the forefront of sales activities: "Do we really need to save everything when we revise it to Ver.1, Ver.2, etc., every time the amount or specifications change?" "Should we also keep the data from other companies that were not selected in competitive quotations?" Have you ever wondered about these questions? The Electronic Bookkeeping Act strictly demands the "authenticity" of data, but saving every process is a significant burden for the field. This time, we will clearly explain the boundaries of the preservation obligation in a case study format, incorporating the latest interpretations from the National Tax Agency's Q&A. *You can read the full text from the note in the "Related Links." [Contents of this article] 1. The boundary of the preservation obligation lies in "sending to external parties." - Items sent externally are "generally required to be preserved." - Items not sent externally have "no preservation obligation." 2. The sender's judgment: "Is it linked to a transaction?" 3. The recipient's judgment: "The perspective of the 'Corporate Tax Act' is important." ■ Note! "Version revisions" and "corrections/deletions" are different things. ■ A smart way to achieve reliable "version management." ■ Summary

Thank you for always reading the Paperlogic note. Last year, we shared a lot of information through our note, and as our first initiative for 2026, we have decided to start an official email newsletter to deliver more directly useful information to you. [Content delivered in the email newsletter] ❶ "DX One-Point Explanation by Our CEO, Certified Public Accountant and Tax Accountant Koichi Yokoyama" Koichi Yokoyama, the CEO of Paperlogic Inc., a tax accountant and certified public accountant, will explain recent events from the perspective of related laws and DX. ❷ "A Few Convenient Features of Business Document Management and Electronic Contracts [paperlogic]" Paperlogic has many features that are useful for business document DX. We will introduce some "a little convenient features" that can help with business document management. Register from the "Related Links"! To reduce your information gathering time to "zero" and focus on your core business, please be sure to register for the Paperlogic newsletter.

I would like to extend my heartfelt congratulations on the New Year. I sincerely thank you for your exceptional support last year. I pray that this year brings you much happiness. At paperlogic, we will continue to strive this year to realize "reliable electronic transactions that are safe and secure." ■ paperlogic MVV (Mission, Vision, Value) ■ 【Mission】 To support the realization of reliable electronic transactions that are safe and secure, contributing to the improvement of productivity in our country. 【Vision】 To provide solutions that eliminate paper and seals in all business scenes. 【Value】 As experts in document digitalization, we understand the significance of documents and recognize the importance of integrity, authenticity, and internal requirements, contributing to the improvement of our customers' productivity.

[Tokyo] The "Practical Solution Fair 2026," hosted by Otsuka Corporation, will be held from February 4 (Wednesday) to February 6 (Friday), 2026, in Tokyo, and from February 18 to February 19 (Thursday) in Osaka. We would like to inform you that paperlogic's electronic contract and paperlogic's construction document DX pocket will each have a booth at the event. The Practical Solution Fair is Otsuka Corporation's largest IT comprehensive exhibition held once a year. The theme is "Expanding with AI! Complete DX." Paperlogic will also promote the DX of your business document management using AI technology. [Event Information - Tokyo Venue] Date: February 4 (Wednesday) to February 6 (Friday), 2026 (Registration starts at 9:30 / Registration ends at 17:00 *Entry on the first day starts at 10:00) Venue: The Prince Park Tower Tokyo Address: 4-8-1 Shiba Koen, Minato-ku, Tokyo Participation Fee: Free (Pre-registration required) Deadline: Until 17:00 on the day of the event [How to Participate in the Tokyo Venue] To participate in the Practical Solution Fair, please proceed to the registration link from the related links. *An Otsuka ID is required for registration.