Over 300 contracts digitized in 3 months of operation! Automation through RPA has been implemented, and a full-scale rollout across the entire agency has begun.
We would like to introduce the case study of the electronic contract service "WAN-Sign" implemented at the Tottori Prefectural Office. In the past, many administrative procedures were conducted using paper documents. This required space for storage of documents, making it a struggle to find the necessary paperwork. After implementation, within about three months, over 300 contracts, primarily contracts and acknowledgments, were digitized using this service. The process that previously took at least five days to receive contracts—sent by mail after binding and returned with seals—has now become immediate. [Background of Implementation] - Due to the increasing administrative demand, the storage of paper documents was becoming constrained, necessitating the consideration of electronic contracts. - The revision of the Local Autonomy Law Enforcement Regulations in the 3rd year of Reiwa allowed for electronic contracts based on the Electronic Signature Act. - There were also requests from businesses for the digitization of contracts and other documents. *For more details, please download the PDF or feel free to contact us.
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**Effects After Implementation** - The department that first implemented the system was able to smoothly start electronic contracts, and within about three months, over 300 contracts were digitized. - Part of the operations was automated using RPA, improving the system's usability, and it was successfully rolled out across the entire organization. - Staff in departments where contracts are frequently generated reported a reduction in workload and an increase in time available for other tasks, receiving positive feedback. *For more details, please download the PDF or feel free to contact us.*
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For more details, please download the PDF or feel free to contact us.
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NX OneBisia Archives supports our customers in "ensuring the safety of information and its efficient utilization." It has been half a century since we launched the information asset management business in Japan for the first time. Our mission at OneBisia Archives is to "protect," "utilize," and "communicate" information safely and efficiently. We provide optimal operation and management services tailored to the characteristics of information, from a single document to vast amounts of digital data.