End the operation of 'attached email.' We will design a system that prevents misdelivery, reprinting, and accidents with old versions, allowing for safe distribution with a time limit.
The distribution of B2B materials is actually one of the most accident-prone tasks. When sending documents such as estimates, drawings, specifications, price lists, and promotional materials as email attachments, issues like misdelivery, forwarding, use of outdated versions, and inability to retrieve occur. Furthermore, since there is no record of "who saw it and when," sales teams cannot take their next actions effectively. This service is designed to manage file distribution through "link distribution + deadline management + permissions + logs," ensuring that materials can be operated safely. It integrates with member sites, agency portals, and support portals, implementing a design that ensures **"distribution can increase without breaking down."** ■ Provided Content (3 Points) 1. Distribution method design (link/member-only/individual distribution, download control) 2. Deadline and version management design (expiration date, updates, expiration, retrieval) 3. Operation and audit design (approval, logs, exceptions, accident prevention) Deliverable: A complete set of design documents for file distribution and deadline management (rules + items + operations) *First, please tell us the "types of materials you want to distribute (price/drawings/estimates/promotions)" and the "reasons for wanting to set a deadline (revision/confidentiality/temporary publication)." We will then separate the design accordingly.*
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basic information
■Deliverables Document classification table (price/drawings/specifications/estimates/promotions, etc.) Distribution pattern definition (members/individual/expiration link/after approval, etc.) Control item definition (expiration, number of times, download permission, watermark, IP restriction) Version management rules (naming, publication status, treatment of old versions, revision notification) Screen and flow for expiration (reapplication, guidance to the latest version) Log/audit requirements (record items, retention period, anomaly detection) Operational flow (registration → approval → publication → abolition → inventory) KPI (zero misdelivery, zero use of old versions, utilization of download logs) ■Approach 1. Document inventory: organize types, confidentiality levels, and update frequencies 2. Determine distribution patterns: assign members-only/expiration link/after approval 3. Establish version management rules: define latest version operation and revision notification 4. Confirm expiration and control items: keep to the minimum necessary for number of times/watermark/restrictions, etc. 5. Operational design: define approval, exceptions, and inventory 6. Implementation/operation: integrate into the portal and improve through logs
Price information
■2 million to 14 million yen (varies based on scope and control) - Light (distribution pattern + deadline/version management rules): 2 to 3.5 million yen - Standard (approval/log/show differentiation conditions, screen flow included): 3.5 to 7.5 million yen - Extended (watermarking, anomaly detection, multiple portal integration, implementation support): 7.5 to 14 million yen *Recommended to indicate "estimate required"
Delivery Time
※Shortest 2-3 weeks / Standard 1-2 months
Applications/Examples of results
■Concerns Fear of incorrect transmission of price lists and specifications Old versions of documents causing trouble Agents using outdated promotional materials Documents that should only be shared after the NDA Want to record "who downloaded what and when" ■Uses Safe distribution of confidential materials (reducing risks of incorrect transmission and forwarding) Preventing incidents with old versions (operating only the latest version) Time-limited publication (control on a project basis) Selective display for agents/customers Audit and sales utilization (viewing/download logs) ■Examples of Achievements (format without company names) Fear of incorrect transmission of price lists → Secured with member-only access and time-limited links Old documents mixed in → Version management to operate only the latest version Agents distributing materials on their own → Control through permissions and logs
Company information
A site that is just cheap ultimately increases costs and risks." We propose web development that maximizes business results while thoroughly addressing essential requirements. Are you creating a website like this? - It seems that the websites of competitors look better, but you don't know why. - Every update incurs additional costs, and before you know it, expenses have ballooned beyond expectations. - While the appearance is nice, it ignores laws and industry-specific rules, leading to complaint risks... - You want to attract customers and inquiries, but the production company only talks about design. - As a result of choosing a production that is simply cheap, you are overwhelmed with trouble handling and can't focus on your core business. Point 1. Avoid troubles with a design that has no "gaps or omissions." 2. Minimize operational costs with a design that assumes in-house updates. 3. Planning power that pursues business results. "Is the initial cost a bit high?" But in the long run, it's safe and cost-effective. We have prepared a plan to truly deliver results "correctly.
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