[Case Study] Realization of Electronic Inspection Reports and Improved Searchability at a Telecommunications Equipment Manufacturer
3,000 sheets per month + complete digitization of 3 million past inspection reports. Introducing a case of improved searchability achieved through automatic QR code sorting!
We would like to introduce a case study of our "PscanServePlus" implemented at a telecommunications equipment manufacturer. By combining the digitization of inspection reports received externally with automatic QR code sorting and full-text OCR search, we successfully streamlined the processing of 3,000 new documents monthly and the management of 3 million past documents. We moved away from physical storage in three warehouses and established an easy-to-use digitization system utilizing Excel macros and QR codes. This significantly reduced search times for complaint handling and manufacturing processes, resulting in improved operational efficiency. 【Implementation Overview】 ■ Client: Telecommunications Equipment Manufacturer (Department: Quality Assurance) Volume of Documents: 3,000 new documents generated monthly + 3 million past documents stored in warehouses ■ Implementation Effects: - Significantly improved the searchability of documents previously stored across three warehouses - Achieved an easy electronic operation accessible to anyone through Excel macros and QR codes - Reduced the search time for reference data during complaint handling significantly with full-text OCR search - Simultaneously eliminated task dependency and prevented storage errors *For more details, please download the catalog or feel free to contact us.
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【Concerns like these】 ■ There is a need to keep a record of work activities as quality records, which inevitably leads to paper-based documentation. ■ Business partners (countries or municipalities) require paper documentation. ■ There is a legal obligation to maintain original document ledgers under the Building Standards Act. ■ It is difficult to secure personnel or time to learn how to operate a tablet. ■ Tablets cannot be brought to the site. ■ Drawings are hard to see on a tablet, and it is not possible to spread out and compare multiple drawings. ■ It is difficult to procure network equipment and tablets for all employees. *For more details, please download the catalog or feel free to contact us.
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"Accelerating Business through Effective Utilization of PDFs" At Hypergear, we focus on three solutions: "PDF Solutions," "Security Solutions," and "Embedded/MFP/Integration Solutions." We respond to various challenges related to the digitization of paper documents, such as the efficient storage and management of important documents and compliance with legal revisions, contributing to the operational efficiency and business expansion of companies of all sizes. The embedded software technology that started with PDF technology is widely utilized by many multifunction printer (MFP) manufacturers, from firmware levels to application libraries, where high reliability and performance are required. We provide information sharing and IT convenience utilizing multifunction printers found in every office.