Reduction of management workload for purchase contracts! Electronic software for procurement and purchasing departments.
Maintaining trust with business partners through continued paper contracts, while simultaneously streamlining the purchasing process with electronic storage and management!
"PscanServPlus" is an all-in-one PDF automation software that can automatically convert estimates, contracts, specifications, and purchase orders into PDF format. By simply placing the target files in a monitored folder within the network, procurement and purchasing departments can easily digitize contract-related documents and specification management documents. This paperless solution leverages the advantages of both paper documents and electronic files, enhancing the efficiency of procurement operations and specification management. 【Features】 ■ Automatic filing: Automates folder sorting and file renaming after scanning, significantly reducing file organization time without manual work. ■ No change in operations: Operations on-site remain paper-based. ■ Easy to use: Just scan the paper; even those not familiar with IT can operate it. ■ No misrecognition: Utilizes "QR codes" to eliminate misrecognition. ■ Improved document searchability: Creates searchable PDFs with full-text OCR. *For more details, please download the catalog or feel free to contact us.
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basic information
【Concerns like these】 ■ A formal document is required as a contract, and it must be paper-based. ■ Business partners (especially small and medium-sized enterprises) require estimates and contracts in paper form. ■ There is a legal obligation to keep original contracts as per commercial law. ■ Comparing estimates from multiple suppliers takes too much time. ■ There are concerns about the digital management of highly confidential specifications. ■ The approval process for procurement-related documents is complicated and time-consuming. ■ Managing different document formats for each business partner is cumbersome. *For more details, please download the catalog or feel free to contact us.
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Applications/Examples of results
■Digitization of purchase contracts and automatic classification by supplier ■Comparison and review of quotations and management of price history ■Management of the latest version of specifications and tracking of change history ■Efficiency improvement in the reconciliation of purchase orders and delivery notes ■Instant extraction of procurement audit response materials ■Systematic management of supplier evaluation materials *For more details, please download the catalog or feel free to contact us.*
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"Accelerating Business through Effective Utilization of PDFs" At Hypergear, we focus on three solutions: "PDF Solutions," "Security Solutions," and "Embedded/MFP/Integration Solutions." We respond to various challenges related to the digitization of paper documents, such as the efficient storage and management of important documents and compliance with legal revisions, contributing to the operational efficiency and business expansion of companies of all sizes. The embedded software technology that started with PDF technology is widely utilized by many multifunction printer (MFP) manufacturers, from firmware levels to application libraries, where high reliability and performance are required. We provide information sharing and IT convenience utilizing multifunction printers found in every office.
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