Personalization prevention, organizational memory sharing "Connect Mon AI Deputy (No.2)"

basic information

【Main Functions and Features】 1. Business Reception and Organization Role (AI): Collects information and provides drafting instructions through a chat interface. 2. Shared Ledger: A database that records decisions, responsibilities, deadlines, and judgment criteria, allowing necessary personnel to access the same information. 3. Retention Support Service: Reviews results during bi-monthly regular hearings and discusses improvement measures with internal responsible parties. 【Security Design】 - AI Learning Off Operation: Configured to prevent input data from being used for AI learning. - Authority Management: Clarifies who can view, update, and approve, limiting the operational scope of the AI. - Environmental Independence: Servers and accounts are established in the customer's name. The environment and records remain with the customer even after cancellation.

Price information

Initial cost: 270,000 yen and up / Monthly fee: 120,000 yen and up (actual costs such as ChatGPT paid plan are the customer's responsibility). *You can start with a one-month free trial. During the trial period, there will be no costs for environment setup or support from our company.

Delivery Time

※After a one-month free trial, you will transition to the full version once you experience the effects.

Applications/Examples of results

【Expected Uses and Implementation Effects】 ■ Manufacturing Industry (20 Employees) - Before Implementation: The criteria for estimates were in the minds of the president and management, requiring confirmation each time. - After Implementation: AI organizes the judgment criteria based on past experiences. The process now only requires confirmation for exceptional cases, significantly reducing the time spent on verification. ■ Wholesale Industry (10 Employees) - Before Implementation: Project information was only in the minds or notebooks of the responsible individuals, making handovers difficult. - After Implementation: AI organizes the current status from documents and communications. It is now possible to track without having to ask the person, "What happened with that issue?"

Detailed information

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  【STEP1】Give instructions to the AI in your usual chat | There is no need to learn a new dedicated system. From your current internal chat (such as Teams, Slack, Chatwork, etc.), simply request as if you were speaking to an excellent subordinate, saying things like "Summarize these minutes" or "Tell me the background of that matter." This minimizes the input barrier for the field to the extreme, allowing anyone to start using it from that day.

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  【STEP2】Read the context and automatically record it in the "shared ledger" AI automatically extracts important items such as "decisions," "responsible persons," and "deadlines" from scattered chat exchanges and attached files. It organizes and records information that tends to be personalized into a shared database (ledger) for the entire company. This eliminates the wasted time spent asking responsible persons, "What happened with that matter?" and accumulates it as the organization's memory.

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  【STEP3】 Approval Flow and Support for Establishing "Human-Centered" Practices Instead of leaving everything to AI, we will establish a safe flow where important decisions and recorded content are always confirmed (approved) by the responsible person. This will prevent AI-specific falsehoods (hallucinations). Additionally, we will hold bi-monthly support meetings. Rather than just "implementing the tool and being done," we will accompany the responsible personnel who understand our company's operations until they can effectively utilize AI and drive business improvements.

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