Electronic processing of small expense reimbursements at each store using AIOCR for multi-store operations!

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basic information

This is an automation solution for small expense reimbursements for stores and sales employees that can be utilized by multi-store operators. By simply taking a photo of receipts or uploading images to the system via smartphone, a high-precision AI-OCR specialized in receipts extracts text data from the receipts. It automatically generates expense application data and accounting journal entry data. Each store staff member no longer needs to input data from scratch or create application forms, allowing them to focus on their core business. The AI-OCR is equipped with the highest precision engine specialized for receipts. It can accurately convert even crumpled receipts into text. Additionally, there is no need to mail original receipts from each store, eliminating the hassle, communication costs, and risk of loss associated with mailing. The system can categorize each receipt based on tax rates (8% / 10% / mixed) and recipient classifications (taxable business / non-taxable business). In the accounting department, it becomes easy to calculate the input tax credit amount based on these categorization results. For inquiries via email, please contact: Mail: seizo@toukei.co.jp

Price information

Please contact us Mail: seizo@toukei.co.jp

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Applications/Examples of results

For multi-store operations: Food and Beverage / Retail / Hotels, etc. - Since it is a cloud service, it can be easily implemented. → No need to purchase systems or dedicated devices. - Receipts photographed with a smartphone are synchronized in real-time to the cloud. → Images of receipts taken at the store can be immediately checked at headquarters. → Mailing costs for receipts and the risk of loss are reduced to zero. - The images of the photographed receipts are automatically converted into application data and entered into an electronic workflow. → There is no need to create a separate expense application form. It is paperless. ※ If you already have a workflow system, it can be linked as expense application data. - Expense application/approval data can be output as Excel data. → Aggregation and bulk checks can be easily performed. - Bulk approval is possible for expense applications from each store. → This reduces the workload of busy area managers. - Supports common settlement methods. Example) Settle with cash in the POS / Add to next salary / Transfer to petty cash account / Cash.

Detailed information

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  ◆Automatic Calculation of Transportation Expenses For area managers who travel frequently, expense reimbursement is easy! With the fare calculation engine from Ekispert, you can easily perform route searches, fare calculations, and transportation expense applications.

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  ◆Easy Application with Smartphone Simply take a photo of your receipt or invoice with your smartphone, and our receipt-focused AI-OCR will accurately convert the necessary information for expense claims into text! The original image and the OCR result text are synchronized in the cloud, allowing head office staff to verify the content in real-time.

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  ◆Invoice System Compliance Automatically checks whether the issuer of receipts and invoices (the counterparty) has obtained a T number (cross-referenced with the National Tax Agency's T number site). In addition to the presence or absence of a T number, it is also possible to check the acquisition date, change date, and expiration date of the T number published on the National Tax Agency's site. ◆Electronic Bookkeeping Law Compliance Images of receipts captured are immediately checked for compliance with the scanner requirements of the Electronic Bookkeeping Law.

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  ◆Data Integration with External Systems Flexible support for data integration with external systems! # Workflow System → Integrated as application data for petty cash expense reimbursement # Expense Reimbursement System → Integrated as payment data for employees （Can also support data output in the Zengin Association format） # Accounting System → Generates accounting journal entry data and integrates it as journal entry data # Storage Service Compliant with Electronic Bookkeeping Act → Integrates receipt images taken with smartphones and AI-OCR text data