[Case Study] Achieving Efficiency through Certificate Digitization and Business Automation at a Certification Authority
Complete automation of processing 13,000 certificates per month! Introducing a case study of business efficiency achieved with OCR and QR codes!
To the certification organization, we would like to introduce a case study of our "PscanServePlus" implementation. By combining automatic sorting after scanning and OCR digitization for the mass processing of certification documents, we have successfully significantly improved the efficiency of processing 13,000 to 14,000 documents per month. We have completely automated the traditional manual tasks of renaming and folder sorting, establishing a reliable document management system utilizing QR codes. We have also achieved digitization through OCR simultaneously, balancing improved operational efficiency with enhanced document management accuracy. 【Implementation Overview】 ■ Implementation Location: Certification Organization (Utilizing Departments: General Affairs and Administrative Departments) Volume of Target Documents: 13,000 to 14,000 documents per month (during peak periods), mainly three types of certificate formats ■ Implementation Effects: - Complete automation of sorting tasks after scanning without changing current operational methods - Resolution of OCR misrecognition issues through reliable document identification using QR codes - Reduction of manual renaming and folder sorting time to zero - Increased allocation of time to other important tasks, significantly enhancing productivity *For more details, please download the catalog or feel free to contact us.
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【Concerns like these】 ■ There is a need to keep a record of work activities as quality records, which inevitably leads to a paper-based system. ■ Business partners (countries or municipalities) require paper documentation. ■ There is a legal obligation to store original documents as per the Building Standards Act. ■ It is difficult to secure personnel or time to learn how to operate a tablet. ■ Tablets cannot be brought to the site. ■ Drawings are hard to see on a tablet, and it is not possible to spread out and compare multiple drawings. ■ It is challenging to procure network equipment and tablets for all employees. *For more details, please download the catalog or feel free to contact us.
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For more details, please download the catalog or feel free to contact us.
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"Accelerating Business through Effective Utilization of PDFs" At Hypergear, we focus on three solutions: "PDF Solutions," "Security Solutions," and "Embedded/MFP/Integration Solutions." We respond to various challenges related to the digitization of paper documents, such as the efficient storage and management of important documents and compliance with legal revisions, contributing to the operational efficiency and business expansion of companies of all sizes. The embedded software technology that started with PDF technology is widely utilized by many multifunction printer (MFP) manufacturers, from firmware levels to application libraries, where high reliability and performance are required. We provide information sharing and IT convenience utilizing multifunction printers found in every office.