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  6. Manual consulting, document organization, and business improvement support.

Manual consulting, document organization, and business improvement support.

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last updated:Apr 15, 2025

グレイステクノロジー 本社
グレイステクノロジー 本社
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From current situation analysis to optimal improvement proposals: comprehensively solving issues related to manual operations.

■ A Comprehensive Approach to Fundamentally Solve the Challenges of Manual Production We analyze the current situation of our clients (issues, latent needs) and propose optimal improvement plans and services to achieve business improvement, reduce man-hours, and enhance productivity. We identify the essence of the issues and provide comprehensive support and improvement proposals for the manual production process. ■ Available Services - Organization and reconstruction of the entire documentation - Improvement of creation rules and operational flows - Comprehensive support and improvement of the document production process - Reduction of time and costs associated with manuals - Support for the dissemination of improvements ■ Project Structure We form dedicated project teams for each client or project, clearly dividing roles to ensure the delivery of high-quality deliverables. - Sales Representative: Client contact, requirement hearing - Director: Overall project management - Coordinator: Quality control as a professional in each process - Dedicated Staff: Responsible for actual production This structure allows us to adhere to schedules accurately and provide high-quality deliverables.

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スクリーンショット

Manual consulting, document organization, and business improvement support.

スクリーンショット 2025-04-10 133749.png
スクリーンショット 2025-04-10 133749.png
  • Related Link - https://g-race.com/solution/consulting/

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■Recommended for companies with the following challenges: - Spending too much time on manual creation - Issues with the quality and usability of manuals - Wanting to streamline the manual production process - Spending too much time and cost on multilingual deployment - Looking to advance the digital transformation of manual-related tasks - Wanting an objective analysis of current challenges

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Applications/Examples of results

■Case 1: Manual Improvement and Labor Reduction Customer's Challenges - Want to reduce the time designers spend on manual creation - Want to create an easy-to-understand manual - Want to evolve to an electronic manual in response to DX Provided Solutions - Redefinition of target users - Review of the manual's section structure and table of contents - Introduction of e-manuals for DX and labor reduction Results - Reduced editing labor (cost) by about half - Shortened the lead time from manual creation to release by 2 months ■Case 2: Significant Efficiency Improvement through Business Process Reform Customer's Challenges - The creation of a 1000-page manual for a new product and translation into 23 languages takes about a year and a half (18 months) Provided Solutions - Proposal for outsourcing manual creation - Establishment of a system to automatically extract UI and messages for translation from specifications - Establishment of a one-stop system for translation Results - Reduced the process that took a year and a half to 3 months - Reduced the labor of engineers by 15 months In addition to the above two cases, we have many other examples, so please feel free to contact us for more details.

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What is quality improvement through manuals? Now is the time to learn how to create manuals that lead to quality improvement!

What is quality improvement through manuals? Now is the time to learn how to create manuals that lead to quality improvement!

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Challenges of Manufacturing Manuals What are the challenges of creating manuals in-house?

Challenges of Manufacturing Manuals What are the challenges of creating manuals in-house?

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Four Points for Creating a Manufacturing Business Manual | Introducing How to Create It and Solutions to Common Problems

Four Points for Creating a Manufacturing Business Manual | Introducing How to Create It and Solutions to Common Problems

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Designers are liberated! Practical techniques to reduce technical document creation time by half.

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■Background and Purpose "Manual creation is hindering the progress of the original design work..." "I am struggling with the translation of documents for overseas..." Many design and development engineers face such concerns. The urgent challenge is how to efficiently create manuals within a limited time and secure time to focus on the original design and development tasks. ■Seminar Content "Time-saving Techniques for Manual Creation for Designers" - How to create a document structure that allows designers to focus only on the truly necessary information - Techniques for efficiently organizing technical information through "information hierarchy" Methods for conveying complex technical information clearly - Key points of "clarity" identified from over 1,000 production achievements per year - Improvement points of technical documents seen through Before/After examples Designing technical documents that are effective in the global market - The importance of document design with translation in mind from the beginning - Document structures and expressions that enhance work efficiency during multilingual deployment How to write "translation-friendly Japanese" to streamline the translation process - Methods for creating original texts that yield high-quality results even with machine translation - Practical techniques for glossaries and style guides (rules) to prevent mistranslations

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Conclusion of a comprehensive partnership agreement with Hamamatsu City, Shizuoka Prefecture.

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Our company participated in the signing of a comprehensive partnership agreement with the Hayate Group and Hamamatsu City, Shizuoka Prefecture. This agreement aims to revitalize the Hamamatsu community across various fields, including sports promotion, industrial development, and child-rearing support. Overview of the Signing Ceremony The signing ceremony took place on January 10, 2025, at the Hamamatsu City Hall, where key members, including Yukihiro Sugihara, the representative of the Hayate Group, and Shogo Ikeda, the representative of Hayate 223, signed the agreement alongside Mayor Yusuke Nakano of Hamamatsu City. Our company was represented by President Tomoyuki Watanabe, who expressed our commitment to support and contribute to the community. Our Role and Contribution We will provide specialized support in the areas of manual production and multilingual translation. By facilitating efficient and clear information sharing to address the challenges faced by local businesses and educational institutions, we aim to promote overall regional growth. We aspire to assist Hamamatsu City in conveying its appeal both domestically and internationally, thereby creating new business opportunities. Moving forward, we will continue to collaborate with the Hayate Group and Hamamatsu City to promote initiatives aimed at the development of the local community.

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Comprehensive Partnership Agreement with Iwata City, Shizuoka Prefecture

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Our company has participated in the signing of a comprehensive partnership agreement with the city of Iwata, Shizuoka Prefecture, along with six companies from the Hayate Group. This agreement aims to cooperate in various fields such as sports, industrial promotion, and support for children's development, with the goal of regional revitalization and local creation. The signing ceremony for the agreement took place on May 28, 2024, at the Iwata City Hall, where Mr. Yukihiro Sugihara, representing the Hayate Group, and Mayor Hiroaki Kusachi of Iwata signed the agreement. Our company has also expressed its commitment to actively contribute to this initiative alongside other group companies. Our Role and Contribution As a specialized company in manual production and translation, we will provide support for the development and efficiency of local industries. Specifically, we aim to enhance the quality of information that the region communicates domestically and internationally through high-quality manuals and multilingual translations needed by businesses and organizations in Iwata City. We also aim for these initiatives to help increase the international competitiveness of local companies. We will contribute to solving challenges in the local community in collaboration with Iwata City and the companies of the Hayate Group.

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グレイステクノロジー

グレイステクノロジー 本社

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By entrusting us with the tasks associated with the creation of your manuals, we will achieve a reduction in man-hours, increased efficiency, and cost savings. We prioritize creating an environment where those responsible for manual production can focus on their core business, contributing to faster product development and improved operational efficiency. With 40 years of experience, we have a proven track record of supporting customers primarily in the manufacturing industry. We have specialists in writing and translation, and we have implemented a thorough checking system, including obtaining ISO 9001 certification, to continuously enhance the quality of our manuals. If you have any challenges or requests regarding manuals, please feel free to consult with us. ■ Types of manuals we can handle - User manuals - Installation manuals - Maintenance and repair manuals - Work procedure manuals - Troubleshooting guides - Other technical documents in general

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