Just being able to search and place orders makes the order management process significantly easier. We will build a catalog-type B2B order management system with operational considerations.
The inefficiencies in B2B ordering and procurement mostly stem from "searching," "confirming," and "making mistakes." With orders placed via email, fax, phone, or Excel, there are repeated instances of confirming product specifications, prices, delivery dates, and responsible personnel, leading to accumulated errors and labor. Particularly for consumables, parts, and standard items, simply organizing them in a "catalog format" can significantly lighten the ordering and procurement process. This service will establish a "catalog-based B2B ordering and procurement" system where business partners can log in, search for products, and place orders according to specified conditions. We will design B2B requirements such as partner-specific pricing, minimum lot sizes, delivery date displays, and approval flows, and prepare operations that can be implemented on-site. ■ Provided Content (3 Points) - Ordering and procurement flow design (who orders what under which conditions) - Catalog/search design (searchable by model number, specifications, and usage) - B2B functionality implementation (pricing/permissions/approvals/invoicing and operational design) Deliverables: A complete catalog-based B2B ordering and procurement system (design, construction, and operational guide) *Please provide the number of products and the "current ordering and procurement flow." We will design the shortest route to cataloging.
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basic information
■Provided Content Typical products suitable for a catalog format - Consumables, parts, staple items (frequent repeat orders) - Items that can be selected by specifications, model numbers, or sizes - Items for which transaction conditions can be somewhat fixed (or managed by company) B2B Order and Receipt Requirement Design - Classification of trading partners (existing partners, agents, branches, overseas, etc.) - Pricing structure (contract unit price, by quantity, discounts, price lists) - Order conditions (minimum lot, units, delivery time, shipping conditions) - Payment (credit payment/invoice, closing date, payment terms) - Authority (orderer, approver, multiple responsible persons) - Exceptions (items requiring quotes branch to "quote pathway") Catalog/Search Design (keys used) - Product database (attribute design: specifications, materials, sizes, compatibility, etc.) - Search/filtering (facets) - Decision-making materials for product details (specifications, precautions, alternatives) Operational Design (to be implemented on-site) - Product registration/update rules (CSV, images, specifications) - Order processing, shipping, and invoicing operations - Inquiry/support pathways (when there are zero cases, during exceptions)
Price information
4 million yen to 20 million yen (varies based on product quantity, B2B conditions, and collaboration) - Small scale (up to 1,000 SKUs, simple transaction conditions): 4 to 7 million yen - Standard (1,000 to 10,000 SKUs, company-specific pricing/permissions, enhanced search): 7 to 13 million yen - Expanded (10,000 SKUs and above, core/inventory integration, approval/quotation branching): 13 million yen and above * "Estimate required" notation recommended (to be confirmed after requirements are finalized)
Delivery Time
※Minimum 3 months / Standard 4 to 8 months (varies with product DB design and integration)
Applications/Examples of results
■Concerns There are many orders for standard products, and email responses are at their limit. Clients often miscommunicate model numbers and specifications, leading to frequent re-confirmations. Clients require separate pricing and payment terms, causing them to give up on e-commerce. There are multiple orderers such as agents and branches, making management difficult. Products that require quotes are mixed with standard items. ■Approach Preliminary Sharing: Number of products / Number of clients / Current order flow Requirements Definition: Confirm pricing, authority, payment, and exceptions (quoted items) Product Database Design: Confirm categories, attributes, naming, and update rules Construction: Implement catalog, search, B2B settings, and order flow Testing: Conduct order tests with representative clients (including approval and invoicing) Launch: Gradual implementation (starting with major clients) → Establish operational stability ■Uses Streamlining the ordering and receiving of standard products (reducing labor and errors) Online pricing and conditions for each client Easily searchable catalog (model numbers/specifications/uses) Standardization of order processing (eliminating reliance on individuals) ■Examples of Achievements (format without company names) High volume of parts and standard orders → Reduced confirmation labor through cataloging Consumables with client-specific pricing → Automated ordering through price list management Industrial materials with orders from agents/branches → Improved approval flow through authority design
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