Can the order management sheet be created in Excel? A thorough explanation of the key points for making it!
Case study of issue improvement through the introduction of a purchasing management system.
Cost reduction, depersonalization, labor hour reduction ... For those considering the introduction of a purchasing management system.
This document presents specific examples of how challenges commonly faced by procurement and purchasing departments, such as "cost reduction," "de-personalization," and "man-hour reduction," can be addressed through the implementation of a purchasing management system. ● Those who have recently started to take an interest in purchasing management systems ● Those who are considering implementation in the future This material is designed to help such individuals envision the concrete benefits of implementation, so it comes highly recommended. Additionally, at the end of the document, we also explain five key points to consider before implementing a purchasing management system.
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Chapter 1 Challenges Often Faced by the Procurement Department - Challenge 1: "Unnecessary costs" are incurred due to lack of price control. - Challenge 2: The absence of responsible personnel leads to a state where "the order status is unknown." - Challenge 3: Document-based ordering processes result in "wasted time and effort." Chapter 2 Case Studies of Solutions Achieved Through the Implementation of Procurement Support Systems - "Standardization" of ordering processes and "visualization of progress" to eliminate dependency on individuals (Wacom Co., Ltd.) Chapter 3 Points to Confirm Before Implementing a Procurement System - What are the expected cost reduction effects? - Are the necessary "functions" available for our company? - Is management and operation easy to handle? - What are the "requirements and usability" that the field is seeking? - Is there robust support from implementation to establishment? Chapter 4 Achieving Reduction in Purchasing Operations and Strengthening Compliance! Comprehensive support for procurement operations. Purchasing management system "PROCURESUITE."
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**[Purpose and Benefits of Implementation]** Efficiency in Purchasing and Procurement Operations: Digitizing the entire process from request for quotation to ordering, receiving, and payment reduces transcription errors and operational burdens. Optimization of Procurement Costs: Datafication of past order history and unit prices by supplier encourages purchasing at fair prices, leading to cost reductions. Elimination of Personalization and Information Sharing: Visualizing "who bought what, when, where, and for how much" consolidates previously disparate purchasing routes by each responsible person. Strengthening Compliance and Internal Controls: Systematizing the approval flow prevents fraudulent orders and violations of regulations in advance. **[Improvement and Examples of Achievements]** Example 1 (Manufacturing Industry): Integrated disparate purchasing procedures across various locations into a system. Automated catalog purchasing and approval flows reduced order processing time by 50%. Example 2 (Machinery Manufacturer): Visualized estimates and unit price comparisons by supplier. Thorough competitive bidding and data utilization in price negotiations led to an approximately 8% annual reduction in procurement costs. Example 3 (Parts Processing): Systematization prevented non-compliance with subcontracting laws and omissions in receiving. Achieved paperless operations simultaneously, reducing monthly administrative work hours by 30.
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Continuing to stay close to our customers, we have built up business knowledge and empathy to understand their challenges. By handling a wide range of operations in a one-stop manner, including system design, development, operation, hardware and software proposals and sales, and network construction, we remain a partner that supports the creation of "valuable systems," sometimes in a collaborative manner and sometimes in a leading role. Our company changed its name on April 1, 2025. (Former company name: Daiko Electronic Communication Co., Ltd.) The data and presentation materials published are from the time of the announcement.
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