オーランド List of News Articles

In recent years, there has been an increase in inquiries about wanting to "utilize AI translation for efficiency" in the production of English versions of integrated reports and sustainability reports. In particular, AI translation is an effective option for needs such as "wanting to shorten the translation period," "wanting to reduce translation costs," and "wanting to efficiently process large volumes of manuscripts." However, it is not the case that all text should be left to AI. At Orlando, we propose a production system that balances quality, cost, and schedule by combining our unique AI translation solution with quality checks and Native Checks by specialized staff. While streamlining the production process with AI translation, we ultimately confirm the company's intent and the naturalness of expressions through human review. This is one approach to utilizing AI translation in corporate disclosure documents. A point from Orlando: Rather than choosing between "AI translation or human translation," we recommend varying the translation method according to the content and importance of the documents. Orlando is also available for consultations regarding the scope of AI translation use, estimates, and free trial translations.

In recent years, as the number of foreigners living and working in Japan has increased, local governments, financial institutions, companies, and educational institutions have also been providing information for foreigners in multiple languages more frequently. "We want to deliver information that is difficult to convey in Japanese alone in an easy-to-understand manner in the necessary languages." To address such multilingual concerns, Orlando offers speedy translations utilizing AI translation, along with comprehensive support for DTP (layout adjustments) after translation. ■ Multilingual support for the following types of materials: 【Local Governments and Public Institutions】 - Guidance on various administrative procedures - Information related to health, welfare, and child-rearing 【Financial Institutions】 - Notifications and guides related to account openings 【Housing and Living】 - Information regarding rental housing and occupancy 【Schools and Educational Institutions】 - Guidance on school life 【Companies】 - Employment regulations for foreign employees We can also accommodate multilingual support for various other materials. ■ AI Translation + Quality Check by Native Speakers + DTP By utilizing AI translation, we can achieve faster and more efficient translations than before.

There is an increasing number of cases where English documents created by overseas group companies or overseas headquarters, as well as English documents translated by AI within the company, are included in the integrated reports and sustainability reports of Japanese corporations. In such cases, do you have any of the following concerns? "The English text will be provided, so translation is unnecessary." "But I can't determine if it's okay to publish it as is." "I'm looking for a company that can just do a native check." In fact, we have seen a growing number of such inquiries each year. Even if the grammar is correct, it is not uncommon for the expressions to be unnatural for IR materials or to slightly differ from the intent of the original Japanese text. At Orlando Co., Ltd., we cater not only to translation requests but also to requests for native checks only. Our native staff, who are well-versed in IR materials, will verify readability, naturalness, and consistency of terminology, refining the text into English that does not compromise the company's credibility. "When translation is unnecessary, but I don't want to compromise on quality." In such cases, please feel free to consult with us. - Integrated reports, sustainability reports, ESG reports - Review of English documents created by overseas headquarters - IR materials, news releases

Integrated reports and sustainability reports are important information disclosure documents that many people encounter from companies. If the same terms are translated differently on different pages, what impression would the readers have? For example: - "Human Capital" is mixed with "Human Resources" - "Value Creation" is not consistently translated as "Value Creation" or "Creating Value" Such "terminology inconsistencies" can affect not only the quality of translation but also the consistency and reliability of the company. At Orlando Co., Ltd., we utilize translation memory and glossaries to unify terminology throughout the document, taking into account past disclosure materials and our clients' rules. This not only reduces corrections during proofreading but also facilitates smoother production in subsequent years. If you feel that you are receiving the same feedback every year or that internal reviews take too much time, it might be worth reconsidering your terminology management methods. Our strength at Orlando lies in our ability to support not just translation but also the establishment of quality management systems. Please feel free to consult with us.

In the production of integrated reports and sustainability reports, unexpected revision requests can arise during the proofreading stage. "The translation of 'Scope 3' is not consistent within the same report." "The terminology differs by department, leading to an increase in revisions during the final review." When it comes to translation quality, the "accuracy of English" tends to be emphasized, but in actual production environments, consistency in terminology greatly affects quality. At Orlando Co., Ltd., we create and update client-specific glossaries, managing them for each project. This allows us to accommodate requests such as "I want to follow last year's terminology" or "Brand names and product names must be in this format," which can lead to a reduction in the number of revisions and improved production efficiency. A glossary, once established, can be utilized as a "corporate asset" in subsequent productions in the following years. We welcome inquiries not only for translation requests but also for the development and review of glossaries. ■Recommended for the following situations: - It takes a lot of time to confirm terminology every year. - Terminology is not unified between the production company and the client. - I want to maintain consistency with the previous year's version. - I want to develop a glossary with an eye toward the future. Please feel free to consult with us.

In recent years, the accuracy of AI translation has improved dramatically, and more companies are incorporating it into their translation operations. On the other hand, in documents related to corporate trust and brand image, such as integrated reports and sustainability reports, some challenges can still be observed. "I am worried that it may not differ from expressions commonly used in IR." "I want to confirm the consistency with the company's unique terminology and past documents." Therefore, for expressions that cannot be fully addressed by AI translation alone, as well as for company-specific terminology and nuances unique to IR, human verification and quality management are essential. At Orlando Co., Ltd., we utilize our unique AI translation solution and provide a quality management system that combines checks by specialized staff with native checks. By leveraging the speed and efficiency of AI translation while ensuring verification by translators with specialized knowledge and further refining it into natural English expressions by natives, we achieve the quality required for corporate disclosure documents such as integrated reports and sustainability reports. We propose optimal translation solutions unique to Orlando.

We often hear the following comments when consulting on translation projects: "I handled the translation at our overseas office, so I just want to request the layout." "I translated in-house, but I can't find a company that can handle multilingual DTP." "I want the English version to be beautifully finished with the same quality as the Japanese version." At Orlando Co., Ltd., we not only handle translations but also accept requests for multilingual DTP only. We adjust layouts according to the production data, such as Adobe InDesign, Illustrator, and PowerPoint, creating beautiful and readable multilingual versions while maintaining the design image of the Japanese version. It is sometimes thought that "since it's a translation company, I can only request translations," but please feel free to consult us even for just the DTP process. One of Orlando's strengths is that you can request only the necessary parts. ■ We accept consultations like these: - Multilingual DTP only - Multilingual conversion and layout adjustment for InDesign and Illustrator data - Multilingual conversion and layout adjustment for PowerPoint materials - Typesetting and layout for translated data

When it comes to the production season for integrated reports and sustainability reports, we often receive inquiries from production companies and corporate IR representatives such as: "I can't find a translator, and I can't schedule..." "The translator I relied on every year is no longer available..." "I have projects, but there is a shortage of translators I can trust to handle them..." Especially from May to August, the production of integrated reports and ESG reports becomes concentrated, making the securing of translation resources a significant challenge. When looking for "translators familiar with the IR field and integrated reporting" instead of just searching for a translation company, the options become even more limited. At Orlando Co., Ltd., we handle a large number of integrated reports, sustainability reports, ESG-related materials, and financial briefing materials, assigning the most suitable translators based on the content and industry of each project. Additionally, we can provide one-stop services not only for translation but also for native checks and multilingual DTP, eliminating the hassle of having to request multiple companies for "translation" and "DTP." As a partner in the production process, we hope to assist you with your scheduling and quality management needs.

To all those responsible for the production and translation of integrated reports, As we approach the peak period for the production of integrated reports, we are seeing an increase in inquiries such as "It's difficult to arrange for a translation company" and "We need a partner who can handle short deadlines." At Orlando, we support the translation and DTP of approximately 50 integrated reports annually, and we flexibly respond to busy period projects with our extensive experience and sufficient resources. You can choose from the following options based on your needs: ✔ Comprehensive support for translation + DTP ✔ Translation only ✔ DTP only ✔ English text only In integrated reports, proceeding with translation and DTP separately can often lead to overlapping layout adjustments and revisions in the final stages of production, resulting in rework. At Orlando, we have achieved a reduction in translation time and cost savings through our unique workflow that integrates translation and DTP. Additionally, we excel in terminology unification by utilizing glossaries and translation assets, supporting the improvement of the quality of integrated reports that convey corporate value. If you are struggling with resource allocation during busy periods or short deadline projects, please feel free to consult with us.

In the English disclosures communicated to overseas investors, it is important not only to make the language natural but also to consider the following points: ________________________________________ 1. Standardize terminology It is crucial to manage key terms such as human capital, materiality, value creation, and climate-related risks consistently across different years and media. ________________________________________ 2. Clarify abstract expressions Translation companies are required to maintain the meaning of the original text while organizing it into English expressions that are easy for overseas readers to understand. ________________________________________ 3. Safely utilize AI translation Our company employs a unique translation management system, YIYO, which combines AI translation with human verification for operation. _______________________________________ If you are experiencing issues with variations in expression or overly literal English in the English versions of integrated reports, IR materials, or sustainability reports, please feel free to consult with us.

In the English version of the integrated report, if translation and DTP are carried out separately, it is likely to increase the chances of revisions in the final stages of production. 1. Translation alone does not result in a completed final product. Even if the English translation itself is correct, if issues arise during the DTP stage, it cannot be used as a public document. 2. Separating translation and DTP increases revisions. Especially in integrated reports, updates such as management reviews, ESG data updates, and numerical replacements occur until the end. If translation and DTP are disconnected, it is easy to miss updates or create version confusion. 3. Translation and DTP coordination management with YIYO. Our company utilizes a proprietary translation management system, YIYO, to manage translation and DTP without separation. 4. What YIYO can handle: - Standardization of terms and expressions - Revision history and difference management - Translation management with layout considerations - A combination of AI translation and human verification With YIYO, we aim to balance speed and quality by combining AI translation, terminology management, reference to past expressions, and human verification. If you are facing challenges with English translation, DTP, terminology standardization, or revision management for integrated reports, please feel free to consult with us.

In the English translation of integrated reports, similar issues arise every year among corporate representatives, production companies, and agencies. 1. Quality degradation due to literal translation Translations lacking sufficient expertise in the IR and ESG fields tend to result in stiff expressions that merely replace Japanese with English. 2. Variability in quality by translators and checkers When the translator or checker changes, variations in terminology and expressions can disrupt consistency with the previous year's version and increase the workload for checks. 3. Lack of terminology glossary and style guide In IR and ESG English translations, it is insufficient to simply translate correctly on the spot. 4. Translation management with YIYO Our company utilizes a proprietary translation management system, YIYO, to accumulate past translations, confirmed terminology, revision history, and client responses, which can be leveraged for translations and checks in subsequent years. The English translation of integrated reports is not a one-time task but a disclosure asset that should be accumulated year after year. In response to these challenges, our company supports the English adaptation of IR and ESG by utilizing YIYO for translation management. If you have concerns about terminology consistency, management of past expressions, or AI translation quality in the English translation of integrated reports, please feel free to consult us.

In recent years, the English disclosure by Japanese companies has been on the rise. By using AI translation, it is possible to expect reductions in translation time and costs. However, when it comes to disclosure documents such as securities reports, there are risks associated with publishing AI translations as they are. The issue is not whether to use AI translation, but how to manage it. ________________________________________ Challenges Commonly Faced in AI English Translation of Securities Reports and IR Materials 1. Since the Japanese manuscript is often revised until the end, there is a tendency for omissions in reflecting those changes in the English version. 2. There are inconsistencies in expressions compared to previous years. 3. Automatic guarantees for terminology consistency and the coherence of figures, tables, notes, and the main text cannot be ensured. Our company utilizes a unique translation management system, YIYO, to support translation quality, terminology consistency, and revision management. 1. Management of consistency with expressions from previous years 2. Organization and unification of terminology 3. Balancing the speed of AI translation with quality checks by humans 4. Streamlining the process of raising translation queries and reflecting answers We combine AI translation with expert human verification and translation management through YIYO to support companies in their English disclosures from a practical standpoint.

In recent years, many Japanese companies have been strengthening their information disclosure with an awareness of overseas ESG evaluation agencies and foreign investors. However, in practice, when producing English versions, several issues are often observed: - Terminology varies from document to document - While it may be coherent in Japanese, it becomes ambiguous in English - There is a lack of numerical explanations - Expressions unique to ESG become unnatural Key points to pay particular attention to are: 1. Avoid "we are making efforts" 2. Clarify the subject 3. Be cautious with "under consideration" 4. Standardize ESG terminology What is important in ESG English adaptation is not just "translation" but "consistency of expression": - Whether ESG-related terms align with international expression and disclosure standards - Whether quantitative information and numerical explanations are sufficient - Whether consistency of expression is maintained throughout the document - Whether the tone and structure are appropriate for investor and evaluation agency disclosures What our company emphasizes: We focus on ensuring that the English is easy to understand for overseas readers and sounds natural as ESG disclosure. To achieve this, we utilize YIYO to: - Standardize ESG terminology - Maintain continuity with past expressions - Ensure consistency between numbers and text - Manage translation quality.

Change 2: Scope 3 emissions have become an important theme in ESG disclosures. The challenges of English translation that Japanese companies often face For example, the following issues are likely to arise: - Misalignment of definitions (Upstream/Downstream) - Misunderstanding of the scope of inclusion - Confusion with "Value Chain" - Ambiguity in category classification - Divergence from reporting standards (GHG Protocol) Key points for English translation In the translation of Scope 3, the following points are crucial: - Prioritize the use of "Value Chain Emissions" - Clearly state when aggregating with Scope 1 and 2 - Include "Upstream / Downstream" with an awareness of upstream and downstream - Use the "15 categories" from the GHG Protocol as guidelines - Limit the use of the term "Supply Chain" to "upstream" only Our company utilizes the YIYO translation management system for integrated management to standardize the management of Scope 3 terms and categories, addressing the specific issues related to Scope 3 disclosures.

Change 1: From voluntary disclosure to an era of substantial "enforcement and standardization" How should companies respond to this change? The following points are important: - Ensuring that the content in Japanese and English is always consistent - Maintaining continuity in terminology and definitions - Being able to track revision history Our approach: Integrated management with YIYO We utilize our unique translation management system, YIYO, to address this challenge and achieve the following operations: - Standardization and enforced application of terminology - Pre-defining ESG terms (such as IFRS / TCFD / Scope) - Automatically applying them during translation - Maintaining consistency throughout the document - Visualization of revision history and differences - Clarifying what has been changed - Tracking differences between versions - Consistency checks for numbers and KPIs - Cross-checking numbers in the main text, tables, and notes - Unifying KPI expressions - Coordinated management with DTP - Linking layout changes with translations - Preventing omissions in updating tables and figures

1. Why this check is necessary In recent years, the introduction of AI translation has certainly improved translation speed and reduced costs. However, the reality is that AI translation is not "complete," but merely a "draft." 2. AI Translation "Pre-Publication Checklist" 10 Items 1. Consistency of Numbers Are the numbers in the text and tables consistent? 2. Terminology Uniformity Are the same terms translated uniformly? 3. Contextual Consistency Is the meaning consistent throughout the surrounding text? 4. Naturalness of Expression Does it contain any ambiguous expressions? 5. Warning / Caution Notations Are there any errors in safety level indications? 6. Layout Confirmation Is the table layout intact? 7. Consistency with Charts and Tables Do the numbers in the graphs and tables match the text? 8. UI and Operational Terminology Does it match the actual UI? 9. Confirmation of Multilingual Deployment Prerequisites Is it structured for potential expansion into other languages? 10. Final QA (Overall Check) Is there any sense of discomfort overall? At our company: Through the YIYO AI Translation Management System: - Automatic terminology management - Detection of risk areas - Management of revision history

1. Common Issues on Site The same terms are translated differently in each document. While the original text uses the same terms, the translations vary. This may seem like a small issue, but it actually incurs significant costs. 2. Five Costs Arising from Terminology Inconsistency - Verification Costs - Correction Costs - Multilingual Deployment Costs - User Understanding Costs - Multiple Names for the Same Function - Decreased Brand Image 3. Why Does It Happen? - There is no terminology glossary. - There are no unifying rules. - Terminology maintenance is not performed. 4. Our Response We manage and maintain terms by categorizing them into non-translated terms, fixed terms, proper nouns, and technical terms. When translating, we apply a "system" to ensure consistency. With the YIYO AI Translation Management System: - Terminology glossary is automatically applied. - It is automatically updated every time corrections are made. 5. Results - Reduced man-hours - Stable quality - Improved speed The quality and expertise of technical documents greatly affect a company's brand image. We provide practical and specialized solutions to the challenges of terminology management in technical documents. If you are interested, please feel free to contact us.

1. What is happening on-site Through AI translation, - Speed improvement - Cost reduction has been achieved. However, a problem arises in the final stage where "it cannot be used as is." 2. Points that cannot be addressed by AI translation - Tag and style issues - Text overflow (Overset) - Table and numerical layout 3. Our response AI translation combined with human DTP Control during the translation phase with YIYO - Pre-processing of tags > Reducing interference from tags during the translation phase - Maximizing layout retention > Reducing DTP workload 4. Our strengths Support for diverse software We can handle all processes of audio and video localization, including subtitle production, subtitle input, and narration recording. Expertise in multilingual typesetting We accurately respond to optimization by dedicated production teams well-versed in each language. High-quality production and proofreading system We maintain strict quality control at each stage. Compliance and accessibility support Unified typesetting design down to the details, automation, and output optimization support.

Recently, many manufacturers have been implementing AI translation for product manuals. However, in actual practice, there are many issues occurring. Particularly in product instruction manuals, mistakes in AI translation can lead to significant risks. Five common dangerous mistakes in AI translation: 1. Incorrect translation of Warning / Caution 2. Unit errors 3. Mistakes in the order of operational procedures 4. Inconsistency in UI button labels 5. Incorrect translation of technical terms To use AI translation safely, the key is not just to use AI, but to manage it. Our company uses an AI translation management system called YIYO. YIYO is not just a translation tool; it is a system for managing the quality of AI translations. - Terminology management - Automatic reference to past translations - Automatic detection of risk areas - Translator reviews - QA checks We support the safe and practical creation of multilingual manuals with various tools. If you are currently facing issues with the English adaptation or multilingualization of product manuals or catalogs, please feel free to contact us.

Recently, we have received feedback from many companies and production firms stating: "We implemented AI, but ultimately, most of it needed revisions." The issue lies not with the AI itself, but with the lack of a well-established quality control system. Common risks observed in the translation production of integrated reports and technical documents include: - Discrepancies in numbers between the main text and charts, inconsistencies between old versions and published materials - Inconsistencies in terminology - Layout issues during the DTP stage - Variability in ESG indicators and KPI expressions - Unnatural English expressions for investors AI increases speed, but it cannot guarantee: - Numerical consistency - Contextual continuity - Industry-standard expressions We adopt a quality integration management model that combines AI and human expertise. This includes the development of glossaries and style guides, referencing existing translations, and repurposing content. We utilize AI for initial drafts, followed by reviews from specialized translators. Discrepancies in numbers are eliminated using tools, and our in-house developed system maximizes layout retention, significantly reducing DTP work. Finally, we conduct a thorough consistency check and proofreading. AI is not a replacement; optimal utilization is crucial. If you are interested, we can provide a free preliminary assessment.