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枚岡合金工具 IT事業部

addressOsaka/Ikuno-ku, Osaka-shi/Xun Zhong 2-7-22
phone06-6758-2288
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last updated:Jul 23, 2026
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Checklist for Drawing and Technical Document Management and Review Necessity for Heavy Industry

Have the latest versions of the drawings and technical documents not been visually checked by a person yet?

In procurement management for heavy industry, the management of accurate drawings and technical documents is essential for ensuring product quality and adherence to delivery schedules. Particularly in projects involving multiple suppliers or those that span long periods, it is crucial to ensure that the latest drawings and specifications are reliably shared and that revision histories can be tracked. Inadequate management increases the risk of procuring incorrect parts, incurring additional costs due to rework, and delays in delivery. This document is a checklist that allows for a self-assessment of the management status of drawings, specifications, and technical materials in a question format. It enables a quick review of the current management system and associated risks. 【Usage Scenarios】 - Understanding the management status of drawings and specifications in the procurement department - Confirming the drawing management system with suppliers - Checking the status of document updates due to design changes - Improving the searchability of past drawings and documents 【Benefits of Implementation】 - Reduction of procurement errors due to versioning mistakes in drawings - Accurate parts procurement through tracking design change histories - Early detection of management weaknesses and risk reduction - Streamlining of the procurement process

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Checklist for the Necessity of Reviewing Technical Document Management for Plant Equipment Drawings

Are you not visually checking the latest versions of the maintenance plans, drawings, and technical documents for the plant and equipment?

In the maintenance planning of plants and equipment, managing accurate drawings and the latest technical documents is essential for safe and efficient operations. Outdated drawings and inaccurate information can lead to incorrect maintenance work and unexpected troubles. Particularly in the plant and equipment industry, where aging equipment and specification changes occur frequently, it is necessary to always be aware of the latest conditions and reduce risks. This checklist helps to quickly verify the current management system and risks, supporting the improvement of maintenance planning accuracy. 【Usage Scenarios】 - Checking drawings during regular inspections of equipment - Gathering information during emergency maintenance - Checking the status of updates to drawings and documents due to specification changes - Sharing information in the absence of responsible personnel 【Benefits of Implementation】 - Reduction of rework due to drawing version errors - Improvement in the accuracy of maintenance work - Rapid identification of causes during trouble occurrences - Efficiency in management workload

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Checklist for Drawing and Technical Document Management and Review Necessity for the Automotive Industry

Is the management of recalls in the automotive industry and the handling of drawings and technical documents thorough?

In the automotive industry, a prompt and accurate response is required when a recall occurs. To achieve this, it is essential to have a system in place that ensures the latest versions of important documents such as drawings, specifications, and technical materials are accurately understood and that related information can be quickly referenced. Inadequate document management increases the risk of delays in identifying causes and leads to incorrect responses. This checklist clarifies potential weaknesses in the current document management system in a question format and helps confirm the management level necessary for recall response. ## Use Cases * Identifying the drawings and technical documents needed for cause investigation during a recall * Tracking design change history and identifying relevant parts * Accelerating information sharing between related departments ## Benefits of Implementation * Reduction in time required for recall response * Decreased risk of secondary damage due to incorrect responses * Improved compliance through strengthened document management system

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A method of data management that presents data within 10 seconds at a time.

Aren't you recalculating the basis for CO2 from scratch every year?

With the document management system "Digital Dolphins," you can centrally store invoices, measurement records, and specifications that serve as the basis for calculating CO2 emissions and energy usage across departments. Since you can retrieve information based on clues such as target periods, locations, and types of energy, it reduces the burden of gathering materials for surveys and reports. In addition to full-text search and attribute search by keywords, as well as management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be optional or customized), allowing it to be utilized as a company-wide information infrastructure that transcends departments. By providing operational consulting based on over 25 years of 3S activities, it ensures that the tool does not just remain a standalone solution but becomes firmly established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "File Server and Shared Folder Limitation Checklist." *For more details, please download the PDF or feel free to contact us.

  • Document and Data Management

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Can you instantly retrieve inspection results, measurement records, and data?

How long will it take to access the inspection records of the shipped lot?

With the document management system "Digital Dolphins," you can manage inspection reports, inspection sheets, and corresponding drawings and inspection standards by linking them together, allowing you to retrieve them based on production numbers, lot numbers, and delivery destinations. This makes it easier to present the necessary records for explanations in response to inquiries after shipment. In addition to full-text search and attribute search by keywords, as well as management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be available as an option or require individual customization), making it usable as an information infrastructure across the entire company beyond departmental boundaries. By providing operational consulting based on over 25 years of 3S activities, it ensures that the tool does not just remain a standalone solution but becomes easily established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "File Server and Shared Folder Limitation Checklist." *For more details, please download the PDF or feel free to contact us.

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When making design changes, can you trace all the documents linked to the drawings?

When you change the drawings, are you also reviewing the related work standards?

With the document management system "Digital Dolphins," you can manage related documents such as drawings, work standards, inspection criteria, and jig specifications by linking them together. You can retrieve information across items and processes, and since version and update histories are maintained, it becomes easier to identify documents that need to be reviewed during design changes or 4M changes. In addition to full-text and attribute searches by keywords, as well as management of permissions and groups, it also supports integration with existing systems such as production management systems and BOMs (this may be optional or require customization), allowing it to be utilized as an information infrastructure across the entire company beyond departmental boundaries. By providing operational consulting based on over 25 years of 3S activities, it ensures that the tools do not just remain as standalone solutions but are more easily established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "Drawing and Technical Document Management Review Necessity Check Sheet." *For more details, please download the PDF or feel free to contact us.

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A method for linking and managing customer requirements and documents.

Are you tracking the requirements of each customer along with the internal standards and correspondence?

With the document management system "Digital Dolphins," you can manage the requested documents received from customers and link them with internal work standards, inspection criteria, and management regulations. Since you can trace related materials from both customer and internal documents, it becomes easier to consider the scope of review when requirements are revised. In addition to full-text search and attribute search by keywords, as well as management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be available as an option or require individual customization), allowing it to be utilized as a company-wide information infrastructure across departments. Provided alongside operational consulting based on over 25 years of 3S activities, it ensures that the tool does not just remain a standalone solution but becomes easily established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "Information Personalization and Handover Risk Checklist." *For more details, please download the PDF or feel free to contact us.

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To you who are wondering whether to transfer paper drawings to a computer.

Can you find the paper blueprints sleeping in the warehouse when you need them?

With the document management system "Digital Dolphins," you can scan and register paper drawings that remain in warehouses or cabinets, and use OCR to read the text within the drawings, allowing you to search for content even in images. You can retrieve items based on categories, suppliers, and materials, and narrow down your search while viewing thumbnails of the shapes. In addition to full-text search by keywords and attribute search, as well as management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be available as an option or require customization), making it usable as an information infrastructure across the entire company beyond departmental boundaries. We provide operational consulting based on over 25 years of 3S activities, ensuring that it does not end with just the tools but becomes easily established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "Data Readiness Check for DX and AI Utilization." *For more details, please download the PDF or feel free to contact us.

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Why do revised drawings not reach the site completely, leading to accidents?

Are you still experiencing rework due to processing with old version drawings?

With the document management system "Digital Dolphins," you can centrally manage drawings and check the latest versions and revision history. Since it keeps a record of who updated which version and when, it helps reduce the rework caused by processing with outdated drawings. The automatic lock during editing also helps prevent conflicts due to simultaneous updates. In addition to full-text search and attribute search by keywords, as well as management of permissions and groups, it supports integration with existing systems such as production management systems and BOM (this may be optional or customized), allowing it to be utilized as an information infrastructure across the entire company, transcending departmental boundaries. By providing operational consulting based on over 25 years of 3S activities, it ensures that the tool does not just remain a standalone solution but becomes easily established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "Drawing and Technical Document Management Review Necessity Checklist." *For more details, please download the PDF or feel free to contact us.

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Do not keep conditions and results only to individuals! A system to record and retrieve them.

Can you achieve the same good results with the processing conditions that worked well before?

With the document management system "Digital Dolphins," you can record the cutting and grinding processing conditions along with their results in pairs, and retrieve them by item, material, tool, and machine. It can also be linked with drawings and inspection records for management, allowing you to use past performance as a starting point for setups even for items with gaps in intervals. In addition to full-text search and attribute search by keywords, as well as management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be optional or require individual customization), making it usable as an information infrastructure across the entire company. We provide operational consulting based on over 25 years of 3S activities, ensuring that it does not end with just the tools but is easily established on-site. Please feel free to contact us when you need assistance. *Also, please refer to the "Information Personalization and Handover Risk Checklist." *For more details, please download the PDF or feel free to contact us.

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Before the data on energy-saving equipment installation becomes scattered.

Can you prepare materials to explain the effects of installing energy-saving equipment?

With the document management system "Digital Dolphins," you can manage comparison materials, estimates, specifications, construction records, measurement records before and after implementation, and application documents related to the introduction of energy-saving equipment, all organized around specific projects. This makes it easier to gather the necessary documents for effectiveness verification and performance reporting. In addition to full-text and attribute searches by keywords, and management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be optional or require individual customization), allowing it to be utilized as a company-wide information infrastructure across departments. We provide operational consulting based on over 25 years of 3S activities, ensuring that the tools do not just remain as standalone solutions but are more easily established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "File Server and Shared Folder Limitation Checklist." *For more details, please download the PDF or feel free to contact us.

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A method to document and share insights gained from remote monitoring.

Even if the equipment is visualized, is it not just staying in the minds of those who noticed it?

With the document management system "Digital Dolphins," you can keep a comprehensive record of incidents noticed through remote monitoring and measurement, along with subsequent confirmations and countermeasures, combined with measurement graphs and on-site photos. Since it can be extracted based on equipment, locations, and types of phenomena, it becomes easier to utilize past considerations for future improvements. In addition to full-text search and attribute search by keywords, management of permissions and groups, it also supports integration with existing systems such as production management systems and BOM (this may be available as an option or require individual customization), allowing it to be used as an information infrastructure across the entire company beyond departmental boundaries. Provided alongside operational consulting based on over 25 years of 3S activities, it ensures that the tool does not just remain a standalone solution but is more likely to be established in the field. Please feel free to contact us when you need assistance. *Also, please refer to the "Information Personalization and Handover Risk Checklist." *For more details, please download the PDF or feel free to contact us.

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Product information management connecting specifications, drawings, and materials of semiconductor sensor packages.

Can you identify all the drawings that are affected when the materials are changed?

With the document management system "Digital Dolphins," you can link package specifications, drawings, and material documents by product unit, making it easier to identify the drawings and documents affected by material changes. You can also store SDS (formerly MSDS) and quality certificates for the materials used. It supports various file formats such as Word, Excel, PDF, CAD, and images, allowing for easy retrieval of necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide platform across departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our 3S activities, which we have been engaged in for over 25 years since our founding in 1949, and support the establishment of these practices on-site. Please feel free to contact us when you need assistance.

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Attribute search database to accelerate the reuse of circuit board design.

Isn't it the case that similar designs have existed in the past, but you haven't recreated them because you can't find them?

With the document management system "Digital Dolphins," you can register past circuit board design data by attributes such as layer count, size, and used components, and prepare it to find similar designs based on conditions. This reduces the situation where usable design assets are buried. It can store various file formats such as Word, Excel, PDF, CAD, and images, making it easy to retrieve necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that spans departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our 3S activities, which we have been engaged in for over 25 years since our founding in 1949, and support the establishment at the site. Please feel free to contact us when you need our services.

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Traceability management connecting the design, manufacturing, and inspection of substrates.

Can you answer right away which design version the inspection results are from?

With the document management system "Digital Dolphins," you can link design data, manufacturing instructions, and inspection records to production numbers and item numbers, making it easier to confirm which design version corresponds to the inspection results. It becomes easier to gather the materials needed for cause investigation. It can store various file formats such as Word, Excel, PDF, CAD, and images, and facilitates easy retrieval of necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that crosses departmental boundaries. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our knowledge from over 25 years of 3S activities since our establishment in 1949, and we support the establishment of the system on-site. Please feel free to contact us when you need assistance.

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A method to avoid mixing up the latest version of substrate design data and Gerber files.

Are you still distinguishing the latest version of the substrate by the file name?

With the document management system "Digital Dolphins," you can store circuit design data, Gerber files, and specifications under version control, making it easy to distinguish the latest version along with revision history. This allows you to move away from relying on file names and reduces the chances of version mix-ups. It can store a variety of file formats such as Word, Excel, PDF, CAD, and images, making it easy to retrieve necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide infrastructure that spans across departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our expertise in the 3S activities that our company has been engaged in for over 25 years since its founding in 1949, and we support the establishment of these practices on-site. Please feel free to contact us when you need assistance.

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Record management connecting nonconformity and corrective action records (CAPA) with related documents.

Is that measure just ending up as a record?

With the document management system "Digital Dolphins," you can link defect reports and corrective records to their causes, countermeasures, and related drawings and procedures, making it easier to trace from records to related documents. You can search for past similar cases and use them to consider measures to prevent recurrence. It can store various file formats such as Word, Excel, PDF, CAD, and images, making it easy to retrieve necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide platform that spans departments. Integration with existing systems may be available as an optional or individual response. We provide operational consulting based on our expertise in 3S activities, which we have been engaged in for over 25 years since our founding in 1949, and we support the establishment of these practices on-site. Please feel free to contact us when you need assistance.

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A system for reusing knowledge of test conditions and jig specifications.

Aren't you starting over again under the same exam conditions?

With the document management system "Digital Dolphins," you can accumulate test conditions and jig specifications based on attributes such as target products, test items, and equipment used, making it easier to search for and reuse similar conditions in future projects. This reduces the need to recreate from scratch. It can store various file formats such as Word, Excel, PDF, CAD, and images, and facilitates easy retrieval of necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that spans across departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our 3S activities, which we have been engaged in for over 25 years since our establishment in 1949, and support the establishment of these practices on-site. Please feel free to contact us when you need our services.

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Record management that bundles inspection reports and test data by product unit.

Can you quickly bundle and provide the inspection report for each product?

With the document management system "Digital Dolphins," you can register inspection reports and test data by product, model, and lot attributes, making it easy to retrieve them collectively by product unit. This reduces the effort required to gather records for submission requests and audit responses. It can store various file formats such as Word, Excel, PDF, CAD, and images, and makes it easy to retrieve necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that spans across departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our expertise in 3S activities, which we have been engaged in for over 25 years since our founding in 1949, and we support the establishment of these practices on-site. Please feel free to contact us when you need our services.

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How to manage the delivery of the latest version of manufacturing procedure manuals and work standards to the site.

Is the procedure manual for the site really the latest version?

With the document management system "Digital Dolphins," you can store manufacturing procedure manuals and work standards under version control, making it easy to reference the latest version along with revision history. The viewing range can be adjusted through permission settings, helping to reduce rework caused by referencing old versions. It can store various file formats such as Word, Excel, PDF, CAD, and images, making it easy to retrieve necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that spans across departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our 3S activities, which we have been engaged in for over 25 years since our establishment in 1949, and we support the establishment of the system on-site. Please feel free to contact us when you need our services.

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EOL - Parts lifecycle management that does not miss information on alternative parts.

When did you realize that the parts you are using have been discontinued?

With the document management system "Digital Dolphins," you can bundle parts drawings, specifications, manufacturer notifications, and alternative product consideration materials by part, making it easier to confirm production discontinuation notices and the history of discussions. Attribute management supports the identification of the scope of impact. It can store various file formats such as Word, Excel, PDF, CAD, and images, making it easy to retrieve necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that spans departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on the insights gained from our 3S activities, which we have been engaged in for over 25 years since our founding in 1949, and we support the establishment of these practices on-site. Please feel free to contact us when you need assistance. ■ Bundle drawings, specifications, and manufacturer notifications for each part, making it easier to confirm the history of discussions. ■ Support narrowing down products and equipment using the target parts through attribute search. The effects may vary depending on operational rules and integration status. Additionally, please refer to the "Drawings, Technical Document Management, and Review Necessity Checklist." For more details, please download the PDF or feel free to contact us.

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How to create manufacturing traceability that connects products, drawings, processes, and inspections.

When a defect occurs, how far back can we trace the lot?

With the document management system "Digital Dolphins," you can manage products, drawings, processes, and inspection records linked by serial numbers and lots, making it easier to trace related documents in case of defects. Accurate assignment of lots and serial numbers and integration with the original system are prerequisites. It can store various file formats such as Word, Excel, PDF, CAD, and images, and facilitates easy retrieval of necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that crosses departments. Integration with existing systems may be available as an optional or customized service. We provide operational consulting based on our knowledge from over 25 years of 3S activities since our establishment in 1949, supporting the establishment of the system on-site. Please feel free to contact us when you need assistance. ■ Link drawings and inspection records based on serial numbers and lots, making it easier to trace related documents. ■ Facilitate the collection of necessary materials for narrowing down the scope of impact through full-text and attribute searches. The effectiveness varies depending on operational rules and integration status. Additionally, please refer to the "Drawings, Technical Document Management, and Review Necessity Checklist." For more details, please download the PDF or feel free to contact us.

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How to turn adjustment and testing know-how into an asset that does not depend on individuals.

Will it really stop if there is no one who can make that adjustment?

With the document management system "Digital Dolphins," you can register adjustment procedures and testing criteria with attributes such as model, process, and responsible person, making it easy to retrieve them when needed. You can preserve know-how that is easily remembered by the responsible parties as records. It can store various file formats such as Word, Excel, PDF, CAD, and images, and facilitates easy retrieval of necessary documents through full-text search, attribute search, and OCR. With permission and group settings, it can be expanded as a company-wide foundation that crosses departments. Integration with existing systems may be available as an optional or customized service. Our company, founded in 1949, provides operational consulting based on insights gained from over 25 years of 3S activities, supporting the establishment of these practices on-site. Please feel free to contact us when you need assistance. **Features** - Register adjustment procedures and test records with attributes for easy retrieval by model or process. - Keyword search down to the text within documents to assist in referencing past similar cases. The effectiveness varies depending on operational rules and integration status. Please also refer to the "Information Personalization and Handover Risk Checklist." For more details, please download the PDF or feel free to contact us.

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Digital Dolphins Document and Drawing Management System for Engineering

Quickly respond to design changes. Support the efficiency of drawing management.

In the engineering industry, managing drawings and related documents associated with design changes is crucial. Frequent tracking of change histories, ensuring the reliable sharing of the latest versions, and rapid information transmission among stakeholders are required. If these processes are delayed, it can lead to rework, mistakes, and project delays. Our system, "Digital Dolphins," addresses these challenges and provides a foundation for smoothly advancing the design change process. 【Usage Scenarios】 - Version management of drawings and related documents during design changes - Sharing design change information among relevant departments - Accessing design drawings from remote locations - Referring to past design change histories 【Benefits of Implementation】 - Speeding up design change tasks - Reducing time and costs associated with searching for drawings - Decreasing mistakes related to design changes - Facilitating information sharing among stakeholders

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Digital Dolphins Document and Drawing Management System for Plant Equipment Maintenance

A drawing and document management system that supports the field of plant equipment maintenance.

In the plant industry, rapid and accurate access to information is essential for equipment maintenance. Particularly, reliable access to the latest drawings and maintenance records is crucial for emergency response on-site and for planning regular maintenance. Old information or lost documents increase the risk of delays in work and incorrect judgments. Our system, "Digital Dolphins," provides an environment where necessary information can be accessed anytime and anywhere, supporting the efficiency and safety of equipment maintenance operations. 【Usage Scenarios】 - Checking drawings on-site - Referring to maintenance history - Sharing inspection records - Accessing information in emergencies - Promoting paperless operations 【Benefits of Implementation】 - Speeding up equipment maintenance work - Reducing time and costs spent searching for documents - Lowering risks based on incorrect information - Facilitating information sharing on-site - Reducing storage space through paperless operations

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Document Management and Drawing Management System for Manufacturing Industry 'Digital Dolphins'

A system originating from the field that streamlines parts management in the manufacturing industry.

In parts management within the manufacturing industry, accurate management and rapid sharing of a wide range of documents, such as drawings, specifications, and quality control documents, are required. Particularly, if necessary information cannot be accessed quickly during specification changes or verification tasks on the production line, it can lead to production delays or errors. Additionally, managing documents in paper format incurs the need for storage space and the hassle of searching. "Digital Dolphins" is a system developed while being used in actual manufacturing settings, supporting the resolution of these challenges. 【Usage Scenarios】 - Searching and sharing of part drawings and specifications - Verification of drawings on the production line - Storage and management of quality control documents - Information sharing with suppliers - Accessing part information from outside 【Benefits of Implementation】 - Reduced search time for part information - Cost savings on document retrieval - Accelerated drawing verification - Space savings through paperless management - Access to necessary information from anywhere

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[Free Gift] Glossary of Terms for Drawing Management Systems

You can understand the terms and words in the area of drawing management systems with just this one.

We are pleased to present the "Glossary of Terms for Drawing Management Systems." When introducing and operating a drawing management system, it is essential to understand various specialized terms such as version control, approval, distribution, and drawing revisions. With this glossary, you can quickly check the meanings of the necessary terms, leading to the correct use of the drawing management system and smooth business operations. You can view it immediately upon downloading. For more details, please contact us.

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Data readiness check for DX and AI utilization

Before utilizing AI, is the internal data in a usable state?

This document is a checklist in a question-and-answer format that allows for a self-assessment of whether internal data is in a usable state as a preliminary step for initiatives involving DX (Digital Transformation) and AI utilization. It helps organize issues from perspectives such as data location, variability in formats, searchability, and distinguishing the latest versions. With the document management system "Digital Dolphins," data scattered within the company can be consolidated in one place and stored with attribute tags. Paper documents can have their text made searchable through OCR, and related information can be linked and managed through integration with existing systems. Maiko Alloy Tools, established in 1949 as a mold manufacturer, has been engaged in 3S activities for over 25 years. We provide support from the creation of operational rules regarding which data to register with which attributes to the establishment of these practices on-site, with approximately 240 successful implementations. Please feel free to contact us when needed. 【Features】 ■ You can grasp the challenges of data organization, which is a prerequisite for AI and DX initiatives, in a question-and-answer format. ■ It serves as material for considering the priority of where to start. *For more details, please download the PDF or feel free to contact us.

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Data sharing and security risk check

Can you explain who can see which data now?

This document is a checklist that allows for a self-assessment of the actual methods of sharing internal data and access permissions in a question-and-answer format. It enables you to confirm current risks from the perspectives of setting viewing ranges, handling data transfers, means of external sharing, and organizing accounts of former employees. With the document management system "Digital Dolphins," you can adjust the scope of viewing and editing according to departments and roles through the setting of permission groups. Since an operation history is retained, it is easy to verify the circumstances later, and external sharing can also be done by attaching a URL. Hiraoka Alloy Tool has been a mold manufacturer since its establishment in 1949 and has been engaged in 3S activities for over 25 years. We provide support from the creation of operational rules regarding which data to register with which attributes to the establishment in the field, with approximately 240 successful implementations. Please feel free to contact us when needed. 【Features】 ■ You can check whether the design of access permissions matches the actual situation in a question-and-answer format. ■ You can organize operational weaknesses that are likely to lead to information leaks. * For more details, please download the PDF or feel free to contact us.

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Information personalization and handover risk check

How many documents that only that person understands are left in the company?

This document is a checklist that allows for a self-assessment in question format to determine the extent to which internal information is personalized. It helps organize risks of business disruptions during transfers or resignations, know-how that is passed down verbally, and documents that are dependent on individuals for storage. With the document management system "Digital Dolphins," materials that tend to remain on personal PCs or in personal folders can be accumulated as organizational assets. Since a history of registrations and updates is maintained, it is easy to verify the background later, and it can manage videos and emails as well. Hiraoka Alloy Tool Co., Ltd. has been a mold manufacturer since its establishment in 1949 and has been engaged in 3S activities for over 25 years. We provide support from creating operational rules on which data to register and under what attributes to establishing them on-site, with a track record of implementation in about 240 companies. Please feel free to contact us when needed. 【Features】 ■ You can identify tasks and documents that are dependent on specific personnel in a question format. ■ You can reassess the burden of verification tasks that are likely to occur during handovers. * For more details, please download the PDF or feel free to contact us.

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File server and shared folder limit check

Is no one able to grasp the entire hierarchy of the shared folder anymore?

This document is a checklist that allows for a self-assessment in the form of questions to determine whether the management of file servers and shared folders is approaching its limits. It enables an objective review of the current situation from perspectives such as depth of hierarchy, the ossification of naming rules, increased capacity, and duplicate files. With the document management system "Digital Dolphins," you can transition to cross-sectional management using attribute tags, independent of folder hierarchy. It becomes easier to reach the desired data through various approaches, such as full-text search by keywords, specifying ranges for periods or amounts, and filtering from thumbnails. Maiko Alloy Tools, established in 1949 as a mold manufacturer, has been engaged in 3S activities for over 25 years. We provide support from the creation of operational rules regarding which data to register with which attributes to the establishment on-site, with a track record of approximately 240 implementations. Please feel free to contact us when needed. 【Features】 ■ You can grasp the structural challenges faced by shared folder operations in a question format. ■ You can consider moving away from operations that rely on human effort for hierarchical organization. * For more details, please download the PDF or feel free to contact us.

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Drawing and technical document management and review necessity check.

Have the latest drawings and technical documents not been visually checked by anyone yet?

This document is a checklist that allows for a self-check of the management status of drawings, specifications, and technical documents in a question-and-answer format. It enables a quick confirmation of the management system in design and manufacturing sites from the perspectives of identifying the latest version, tracking revision history, and linking related documents. With the document management system "Digital Dolphins," you can centrally manage drawings along with related specifications, inspection records, and photos. It allows for tracking the history of revisions through version control and has mechanisms to avoid overwriting during simultaneous editing. Thumbnail display also makes it easier to search for the desired drawings. Hiraoka Alloy Tool has been a mold manufacturer since its establishment in 1949 and has been engaged in 3S activities for over 25 years. We provide support from creating operational rules on which data to register with which attributes to establishing these practices on-site, with approximately 240 successful implementations. Please feel free to contact us when needed. 【Features】 ■ You can identify management weaknesses that lead to errors in drawing version numbers through a question-and-answer format. ■ You can confirm whether the history of design changes is traceable according to your company's standards. * For more details, please download the PDF or feel free to contact us.

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How to Create a Unified Document Management and Version Control System Without Searching for Design and Specification Documents.docx

I won't search for the design document or the specification document anymore.

With the document management system "Digital Dolphins," you can centrally manage design documents and specifications that tend to be scattered, using attributes (tags), allowing you to reach the desired materials in just a few seconds. With revision history and the guarantee of the latest version, it also eliminates rework due to outdated drawings and individual reliance. Please feel free to contact us when you need assistance. ■ Centrally manage scattered design documents and specifications using attributes (tags), allowing you to reach the desired materials in just a few seconds. ■ Eliminate rework and individual reliance due to outdated drawings with revision history and the guarantee of the latest version.

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How to create version management and configuration management to ensure the latest version of the control program.

The correct version of that equipment can be returned without hesitation.

With the document management system "Digital Dolphins," you can keep a revision history of control programs and settings, uniquely identify the latest version, and link equipment with documents and programs, allowing you to easily navigate to the correct version. Please feel free to contact us when you need assistance. ■ With revision history and protection during editing, we uniquely identify the latest version and guarantee the correspondence between equipment and versions. ■ We achieve configuration management that links equipment with documents and programs, enabling immediate access to the correct version.

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Integrated document management for mechanical and electrical design information.

Machines, electricity, and software can all connect and be searched.

With the document management system "Digital Dolphins," you can centrally manage design information for machinery, electrical, and software across various fields, preventing discrepancies between areas by tracing the relationships between products, parts, drawings, and specifications. Please feel free to contact us when you need assistance. ■ Centrally manage design information for machinery, electrical, and software across various fields, allowing for immediate access to the latest updates. ■ Link products, parts, drawings, and specifications to prevent discrepancies between areas by tracing the ripple effects of changes.

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How to create a maintenance record management system that accumulates knowledge of equipment maintenance and preserves operational efficiency.

Even if the equipment stops, it's not just people you can rely on.

With the document management system "Digital Dolphins," you can link procedures and maintenance records by device axis, organize them in a way that allows for attribute-based searching and reuse, thereby contributing to technical inheritance and maintaining operational efficiency. Please feel free to contact us when you need assistance. ■ We will link procedures and maintenance records by device axis and organize them for attribute-based searching and reuse. ■ It will serve as a foundation to support reduced recovery times and technical inheritance, ultimately protecting the equipment's operational efficiency itself.

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How to create configuration management and traceability that connects device drawings with BOM and components.

This part can be answered immediately regarding which device it belongs to.

With the document management system "Digital Dolphins," you can centrally manage drawings by attributes and trace BOMs and drawings bidirectionally in a parent-child relationship, allowing you to instantly track "which device this part is used in." Please feel free to contact us when you need assistance. ■ Centrally manage drawings by attributes and enable bidirectional tracing of BOMs and drawings in a parent-child relationship. ■ You can quickly extract a list of affected devices from a specific part, accelerating design changes, defect responses, and maintenance.

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Document management and compliance with the Electronic Bookkeeping Act for contracts and deliverables of commissioned and SES projects.

Linking and protecting the contract and deliverables.

With the document management system "Digital Dolphins," you can link contracts, orders, specifications, deliverables, and inspections by project, organize them in a way that allows you to search by transaction date, amount, and client, and respond promptly to audits and inquiries. Please feel free to contact us when you need assistance. ■ We ensure traceability by linking contracts, orders, specifications, deliverables, and inspections by project. ■ We organize information so that it can be searched by transaction date, amount, and client, allowing for prompt responses to audits and inquiries.

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A system for incident management and prevention of recurrence that accumulates knowledge for handling disabilities.

Transform that challenge into an asset for the organization.

With the document management system "Digital Dolphins," you can link records of incident responses with related design documents and past cases, organizing them in a way that allows for attribute-based searching and reuse, thereby contributing to recurrence prevention and the transfer of technical knowledge. Please feel free to contact us when you need assistance. - We will link incident records with related documents and organize them for attribute-based searching and reuse. - In addition to reducing response times and preventing recurrence, we support the transfer of veteran tacit knowledge within the organization.

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Document Management System: Centralized management of internal data through a structured system.

Searching, asking, hesitating: centralized management to eliminate wasted time on internal data.

The document management system "Digital Dolphins" is software designed to centrally manage documents, drawings, and data scattered throughout the company without relying on human effort, using a structured approach. In many workplaces, data is dispersed across folders and PCs, leading to situations where "it's unclear which is the latest version," "the desired materials can't be found," and "ultimately, I have to ask that person." This quietly drains time and knowledge on a daily basis. At the root of this issue is a management method that assumes people will continue to organize folder hierarchies. Digital Dolphins eliminates the concept of folders and manages all data in a flat, linear manner. Even without someone consciously organizing the hierarchy, it becomes easier to reach the necessary data through full-text search using attributes (tags) and keywords, as well as filtering from thumbnails. In version management, it keeps a history of when, who, and why updates were made, making it easier to review the latest version and the history of revisions later. Automatic locking during editing also reduces the likelihood of issues arising from multiple people overwriting simultaneously. Please feel free to contact us when you need assistance.

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How to Promote ISO Document Management: Methods to Ensure the Latest Version and Revision History

Freeing the site from document searches before the review.

With the document management system "Digital Dolphins," the latest versions of ISO documents and revision histories are guaranteed by the system without relying on human verification, and records required for audits can be retrieved on the spot. Please feel free to contact us when you need assistance. ■ Version management uniquely guarantees the latest version and automatically accumulates the history of revisions and approval records. ■ Attribute search allows immediate access to required quality records, reducing the burden of audit responses.

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Document management that links physical objects and drawing information as a premise for digital twins.

Connect tangible items and information through a system rather than memory.

With the document management system "Digital Dolphins," you can manage drawings, specifications, and history linked to physical items such as equipment and products, allowing you to instantly trace related information from the physical items. Please feel free to contact us when you need assistance. ■ Maintain parent-child relationships between products and parts, and trace configurations and impact ranges in both directions. ■ Utilize information including changes to physical items through change history and integration with existing systems.

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Document management to make technical documents searchable and discoverable with IoT.

Transforming the ever-increasing documents into searchable assets.

With the document management system "Digital Dolphins," you can search for the increasing number of specifications, configuration information, and manuals without relying on human organization, thus streamlining data utilization. Please feel free to contact us when you need assistance. ■ Reach results within 5 seconds through various approaches such as attributes, text within records, and thumbnails ■ Link related documents to devices and products, enabling seamless data reference and utilization

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Document management that allows for sharing drawings between locations and accessing the latest version from anywhere.

If the status is visible, the drawings should also arrive.

With the document management system "Digital Dolphins," you can centralize documents and free them from location constraints, allowing access to the same latest versions of drawings and manuals from any site. Please feel free to contact us when you need assistance. ■ Version management allows all sites to refer to the same latest version, eliminating version discrepancies and rework. ■ Easy sharing through URL attachments creates an environment where necessary documents reach you without intermediaries.

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Integration of production management systems and drawing management; centralization of master management.

The power of the system is determined by the document management at your feet.

With the document management system "Digital Dolphins," you can centralize the master of drawings and technical documents to uniquely define the "correct" version, and effectively connect it with existing systems. Please feel free to contact us when you need assistance. ■ Centralize the correctness of documents and improve accuracy through integration with existing systems such as production management ■ Clarify which version is correct through update history, ensuring the reliability of information passed to the system

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